Executive Assistant

North Carolina Agricultural & Technical State University

$44,000-$46,000

life insurance, flexible benefit account, paid holidays, sick time, 401(k), 403(b)

United States, North Carolina, Greensboro

Apr 17, 2025

Posting Details

Classification Information

Position/Classification Title	Executive Assistant
Classification Type	SHRA
Position required to work during periods of adverse weather or other emergencies:	N - Not Mandatory
Minimum Experience/Education	High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate's degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor's degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience..All degrees must be received from appropriately accredited institutions.
Preferred Years Experience, Skills, Training, Education
Required License or Certification

Position Overview

Primary Purpose of Position	Executive Assistant Position is to provide complex administrative assistance to support the Assistant Provost of Student Success and Academic Support and Director of the Center for Academic Excellence ( CAE). The position involves executive management to include screening calls, managing calendars, making travel, meeting and event arrangements, preparing reports and financial data; training and supervising other support staff, and customer relations. The Executive Assistant reports directly to the Assistant Provost for Student Success and Academic Support.
Primary Function of Organizational Unit	CAE is a unit providing academic support services to help students excel academically and cultivate life skills critical to timely graduation and global citizenship. To accomplish its mission, CAE offers a wide-range of services and programs that promote student success, such as centralized academic advising, supplemental instruction, peer mentoring, tutoring, etc. The unit collaborates with various academic units to reinforce academic expectations and address factors that affect student success and graduation.
Work Hours	8:00am-5:00pm
Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies.

Key Responsibilities and Related Competencies

Required Competency

Communication - Verbal/Written

Duties

Applies knowledge of the various programs, policies and procedures within the Center for Academic Excellence; exhibits ability to effectively and efficiently interpret and communicate information to meet the specific needs of students, staff, faculty, visitors and clients in regards to academics and objectives of the department
Displays the ability to work with confidential and sensitive information related to the Center for Academic Excellence under the guidance and direction of the Assistant Provost and Assistant Directors
Serves as front-line contact for Center for Academic Excellence; professionally meet and greet a diverse population of students, faculty, staff, visitors, and clients and direct them appropriately according to their specific needs, both internal and external
Ability to present ideas clearly and effectively in written form; ability to edit, adjusting language or terminology to meet needs of the audience or as appropriate; ability to use correct grammar, organization, and structure.
Maintain log of all issues reported in the generic voice and email mailboxes
Schedules appointments for the Executive Director and maintain calendar as well as managing work to meet specific timelines and deadlines
Manages and updates the Executive Director's Office contact information
Coordinates all meetings for the Executive Director

Required Competency

Knowledge - Program

Duties

Applies in-depth knowledge and understanding of the Center for Academic Excellence services, programs, office procedures and practices to clients, visitor, students as well as staff for the Center for Academic Excellence
Provides knowledge and understanding of the Center for Academic Excellence policies/procedures, functions, mission and objectives for internal and external departments
Addresses and directs inquiries regarding the function of the Center for Academic Excellence to appropriate internal and external clients
Assists in meeting reporting requirements and functional responsibilities for the Assistant Provost
Provides responsible and complex administrative support and confidential assistance; relieving the Assistant Provost of clerical and administrative details
Assists the Assistant Provost in implementing goals and objectives for the Center for Academic Excellence
Assists in organizing functions and activities for all the internal departments in the Center for Academic Excellence
Understanding and awareness of program services, policies, procedures, laws, rules, and regulations.
Ability to demonstrate and apply this knowledge in performance of administrative support tasks.
Ability to explain and interpret program information to clients/customers and staff.

Required Competency

Information/Records Administration

Duties

Manages Human Resources related documents on positions reporting to Assistant Provost and Assistant Directors within the Center for Academic Excellence
Completes, verifies and review forms and reports for the completeness and conformance for the Assistant Provost
Oversees and completes Internal Salary Authorization Forms for the Assistant Provost and Assistant Directors in the Center for Academic Excellence
Serves as payroll proxy to approve time sheets for the Assistant Provost and Assistant Directors for the Center for Academic Excellence
Prepares and process all travel authorization requests and reimbursement forms for the Assistant Provost and Center for Academic Excellence staff
Schedules all events and activities in the Academic Classroom Building using 25Live
Provides assistance to all Coordinators of scheduled events in the Academic Classroom Building
Uses Banner INB to efficiently schedule all academic classes for the Academic Classroom Building
Ability to compile, assimilate, organize, and analyze printed and electronic information. Ability to apply knowledge of data research and manipulative analysis.

Required Competency

Budgeting

Duties

Accesses the Center for Academic Excellence financial budgets; monitors/tracks budget balances and expenditures using Banner Finance and Aggie Mart; responsible for all purchases and requisitions using the Center for Academic Excellence's funds
Prepares budget documents (i.e. budget revisions, etc.) for Center for Academic Excellence as instructed by the Assistant Provost and Assistant Directors
Plans and monitors the use of expenditures to meet organizational objectives and compliance; prepares budget documents and reports.

Position Information

Working Title	Executive Assistant
Competency Level	Journey
Position Number	000192
Recruitment Range	$44,000-$46,000
FLSA	Non-Exempt
Appointment Type	Permanent - Full-time
FTE	40 hours/week, 12 months
If Time Limited, Appointment Length
Organizational Division	Center for Academic Excellence
Organizational Location	AVP for Student Success
Organizational Unit	CAE Exec Director

Posting Detail Information

Posting Number	SHRA2478
Open Date	04/17/2025
Close Date	05/17/2025
Special Instructions to Applicant	You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran's Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity. Employee Benefits available to NC A & T permanent employees include the following and more; Accrued Vacation and Sick Leave for Eligible Employees Community Service Leave Aetna - State Health Benefits of North Carolina NCFlex - Vision, Dental, Flexible Spending Account, Life Insurance and more 12 Paid Holidays Teachers and State Employees Retirement System (TSERS) Optional Supplemental Plans - 401k, 403b, 457b and 457 Employee Assistance Program (EAP) Campus Recreation Center Discount University Bookstore Discount and more This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.
Quick Link	https://jobs.ncat.edu/postings/31605