APP Administrative Officer 3

Under general direction, serves as an administrative and human resources advisor to department leadership and provides a full range of administrative operations support in the areas of personnel administration, Employee and Labor Relations, compensation, organizational planning, credentialing, fellowship administration, and professional development programs.

Provides confidential consultation and support to departmental leadership regarding workforce planning, employee relations matters, corrective actions, investigations, organizational structure, compensation recommendations, leave administration, and personnel actions. Regularly accesses, analyzes, prepares, and maintains sensitive and confidential information related to employee relations matters, disciplinary actions, investigations, grievances, compensation actions, organizational planning, and management deliberations. Exercises a high degree of judgment, discretion, and independent decision-making while safeguarding confidential information and supporting leadership in personnel-related matters.

The position reports directly to the Patient Care Services Business Director.

This position regularly supports management in the administration of sensitive personnel, employee relations, and labor relations matters. The incumbent has ongoing access to confidential information related to disciplinary action, performance management, employee complaints, investigations, grievances, grievance analysis and strategy, bargaining positions and strategy related to meet-and-confers over changes in working conditions, compensation recommendations, organizational planning, workforce analyses, personnel transactions, management discussions, and other matters not available to represented employees.

The incumbent prepares and maintains confidential materials used by leadership in evaluating employee and labor relations matters, developing grievance analysis and strategy, evaluating bargaining positions and strategy for meet-and-confers regarding changes in working conditions, making personnel decisions, and supporting workforce planning and organizational management activities. A high degree of discretion and independent judgment is required when handling confidential information. #CA-DS

Apply By Date 10/26/2026 at 11:59pm PST

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position.

• Bachelor's degree in Human Resources, or related field and/or equivalent education, experience and training.
• Two (2) years of recent experience in a unit providing administrative support
• Recent experience providing administrative support related to workflows for Advanced Practice Providers or similar positions
• Experience working in a health care institution or similar complex organization/industry
• Demonstrated experience partnering and providing consultation to leadership and employees on HR related issues
• Experience in writing, translating and implementing policies
• Experience in coaching managers and staff in personal and leadership development
• Experience with Microsoft Suite, HR and Payroll systems
• Advanced experience in state and federal labor and employment laws and regulations
• Knowledge of Credentialing and privileging process for Advanced Practice Providers
• Strong knowledge of recruitment, selecting, training and employee retention and corrective/disciplinary action processes
• Strong knowledge of strategic planning, developing, managing and executing short- and long-term goals/plans
• Exceptional analytical, administrative and interpersonal problem-solving skills
• Solid persuasion, listening and conflict management skills
• Decision-making skills to independently exercise delegated authority to act, and to recognize when it is appropriate to seek assistance from others when limits of delegated authority have been reached
• Demonstrated ability to manage highly sensitive and confidential personnel, employee relations, labor relations, investigation, compensation, disciplinary, and organizational planning information while exercising sound judgment, discretion, and professionalism
• Complete working knowledge of, and skill to apply, practices, principles and techniques related to area of expertise
• Computer skills
• Knowledge of state and federal labor and employment laws and regulations

Preferred Qualifications

• Three (3) to five (5) years of experience in a unit providing administrative support
• Experience working in Human Resources or related field
• Recent experience with processing credentialing and billing documents

Key Responsibilities

• 25% - Advanced Practice Fellowship Program
• 30% - Personnel Management
• 25% - Credentialing and Privileging
• 15% - Professional Development
• 5% - Other Duties as Needed

Department Overview

The Patient Care Services (PCS) Administrative Office provides operational, administrative, and strategic support to the Chief Nursing Executive, Associate Chief Nursing Executives, and Patient Care Services leadership team at UC Davis Health.

POSITION INFORMATION

• Salary or Pay Range: $3,042.14 - $5,517.24
• Salary Frequency: Biweekly
• Salary Grade: Grade 22
• UC Job Title: ADMIN OFCR 3
• UC Job Code: 007377
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift (Work Schedule): 8 hours
• Location: North Addition Office Building (HSP002)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees.

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for dental and vision coverage for you and your family
• Retirement plans for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
• Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees
• Lactation Support Program and Family Care discounts and resources
• Employee Well-being resources and programming to support thriving in all aspects of employee's lives
• On-site Employee Assistance Program including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Never 0 Hours
• Lifting/Carrying over 50 lbs - Never 0 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Never 0 Hours
• Pushing/Pulling over 50 lbs - Never 0 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Never 0 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Never 0 Hours
• Loud noise levels - Never 0 Hours
• Marked changes in humidity or temperature - Never 0 Hours
• Microwave/Radiation - Never 0 Hours
• Operating motor vehicles and/or equipment - Never 0 Hours
• Extreme Temperatures - Never 0 Hours
• Uneven Surfaces or Elevations - Never 0 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks