Administrative Assistant

Aquent is proud to partner with a globally recognized leader in consumer goods, a company at the forefront of innovation and consumer experience, dedicated to creating products that touch lives worldwide. This organization thrives on excellence, operating in a dynamic, fast-paced environment where your contributions will directly support strategic vision and operational efficiency. We are seeking a highly organized and proactive professional to become the central force that keeps critical operations running seamlessly, directly empowering senior leaders to achieve their strategic goals and drive key initiatives across the organization. In this pivotal role, you will make a significant impact on critical initiatives and ensure an environment where efficiency reigns.

About the Opportunity

Step into a pivotal administrative role where your expertise will be instrumental in supporting senior leadership, ensuring smooth operations, and enabling strategic success. This is your opportunity to make a tangible impact by streamlining critical processes and empowering leaders to focus on core objectives, contributing directly to the success of key projects and initiatives.

What You'll Be Doing

• Empower Leadership: Masterfully manage complex executive calendars, coordinate seamless domestic and international travel, meticulously process expense reports, and oversee all visitor and safety registrations to ensure smooth operations for senior leaders.
• Orchestrate Seamless Events: Take full ownership of setting up physical meeting spaces for both local and international guests, ensuring every detail from room preparation and functional equipment to clear signage is perfectly executed.
• Manage Catering Logistics: Coordinate all food and beverage needs, from vendor sourcing and order placement to managing on-site delivery, setup, and thorough cleanup, ensuring a flawless experience for all attendees.
• Maintain Financial Precision: Accurately track Purchase Orders (POs) using Excel, diligently update essential team lists, and organize critical files, contributing to robust financial record-keeping.
• Optimize Office Operations: Proactively manage office supplies inventory, handle incoming deliveries, and provide comprehensive general office support, ensuring a consistently efficient and well-resourced environment.

What We're Looking For

Must-Have Skills & Experience

• Proven Executive Support: A minimum of 5 years of dedicated, hands-on experience providing high-level administrative support to executive leadership (VP/SVP level).
• Software Mastery: Solid proficiency in Excel, including data sorting, list management, and basic formatting. Expert command of Outlook and Word. A rapid learner, capable of quickly mastering new internal software and systems.
• Exceptional Organization & Accuracy: Demonstrated meticulous attention to detail and unwavering accuracy when managing financial data, Purchase Orders, and intricate travel logistics. Proven ability to expertly track and prioritize multiple complex tasks simultaneously.
• Proactive & Service-Oriented: A genuinely helpful and proactive approach, consistently eager to anticipate needs and resolve challenges, from intricate scheduling conflicts to coordinating multi-day event catering.
• Impeccable Communication & Discretion: Polished and professional verbal and written communication skills, essential for effective interaction with internal teams, external vendors, and high-profile guests, coupled with an unwavering commitment to confidentiality.

Ready to Make an Impact?

If you're an experienced administrative professional ready to bring your expertise to a dynamic team and make a significant impact, apply today with your updated resume!