Administrative Assistant - Port Arthur, TX

The Administrative Assistant provides general office support for a variety of clerical activities and tasks, including answering incoming calls, managing mail, requisitioning supplies, and organizing office communication and activities on a day-to-day basis.

Essential Responsibilities:

• Answers and directs phone calls.
• Organizes and schedules meetings and appointments.
• Maintains contact lists.
• Produces and distributes correspondence, memos, letters, faxes, and forms.
• Orders office supplies.
• Provides general support and terminal information to customers and visitors.
• Communicates operational updates.
• Places labor orders.
• Maintains vessel arrival schedule.
• Liaises with other offices for closeout of completed vessels.
• Other duties as assigned.

Qualifications:

• 2+ years of administrative experience.
• Knowledge of office management systems and procedures.
• Experience with MS Office Suite.
• Excellent time management skills and ability to multitask and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.

Work environment:

• Required job duties are normally performed in a climate-controlled office environment.
• Exposure to computer screens.
• The office staff may be required to work outside on their feet 3-5 times a day, several times a week, depending on the workload.
• Exposed to outside weather conditions.
• The noise level in the work environment is occasional.

Our Company is an Equal Opportunity Employer