Job Title: ERS Operations Specialist
Location: San Diego, CA 92121 (100% Onsite)
Duration: 12 Months (Possibility of extension depending upon business requirements and performance)
Department: Early Research & Development/ERS Operations
Position Summary:
- The ERS Operations Specialist plays a critical role in supporting a global Early Research Sciences (ERS) organization by providing scientific operations, logistics, and administrative support to research teams and external collaborators.
- This position serves as a key liaison between internal stakeholders and Contract Research Organizations (CROs), ensuring seamless execution of research operations, budget management, data tracking, and sample logistics.
- This is an ideal opportunity for an individual with a scientific background who enjoys combining research knowledge with operational excellence.
- The role requires strong organizational skills, attention to detail, and the ability to work collaboratively within a highly matrixed environment supporting early-stage chemistry and biology research programs.
Key Responsibilities:
Research Operations & Collaboration Management
- Support scientific teams by coordinating operational activities related to external research collaborations and CRO partnerships.
- Facilitate communication and execution between internal stakeholders and external service providers.
- Assist in managing research-related agreements, project deliverables, and operational workflows.
- Work effectively across a matrixed organization to ensure alignment and timely execution of projects.
Budget & Financial Management
- Track project budgets, expenditures, and financial commitments.
- Create and manage purchase orders (POs) and related procurement activities.
- Monitor spending trends and support budget forecasting activities.
- Generate reports and metrics to help ensure projects remain within approved budgets
Sample & Logistics Coordination
- Coordinate domestic and international shipment of research materials, compounds, and samples.
- Manage import/export activities and ensure compliance with shipping and customs requirements.
- Maintain accurate shipping documentation and monitor shipment timelines.
- Partner with internal and external stakeholders to ensure successful delivery of research materials.
Data Management & Reporting
- Collect, track, and analyze operational data and performance metrics.
- Monitor key performance indicators (KPIs) related to collaborator performance, shipping cycle times, research productivity, and budget utilization.
- Support trend analysis and generate operational insights to drive efficiency improvements.
- Develop reports, dashboards, and presentations for leadership and project teams.
Administrative & Operational Support
- Maintain accurate records and documentation.
- Support ongoing process improvement initiatives.
- Prepare presentations, reports, and operational summaries.
- Assist with special projects and operational priorities as assigned
Required Qualifications:
- Bachelor's degree in Chemistry, Biochemistry, Biology, Organic Chemistry, or a related scientific discipline.
- Strong understanding of scientific terminology, chemical compounds, and/or biological materials.
- Excellent organizational skills with exceptional attention to detail.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite, including Excel, PowerPoint, and Teams.
- Ability to manage multiple priorities and work effectively in a collaborative environment.
- Demonstrated analytical and problem-solving skills.
Preferred Qualifications:
- Experience in pharmaceutical, biotechnology, research, or CRO environments.
- Experience supporting scientific operations, research administration, logistics, or project coordination.
- Knowledge of import/export requirements and international shipping regulations for scientific materials.
- Data analysis and reporting experience.
- Familiarity with tools such as Spotfire, business intelligence platforms
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Spectraforce Technologies
Jul 23, 2026