Enrollment Financial Manager - Enrollment Management

TITLE

Enrollment Financial Manager

JOB SUMMARY

The Enrollment Financial Manager provides division-level financial and operational support for the Enrollment Division. This position is responsible for monitoring and analyzing financial operations, supporting budget development and ongoing fiscal management, and ensuring the consistent implementation of business processes across Enrollment departments. This role supports the execution of financial strategy by maintaining budget integrity, standardizing reporting, and providing accurate and timely financial data to inform leadership decision-making. Primary responsibilities include the oversight of revenue and expenditure activity, preparation of budget projections and variance analyses, and operational alignment with established priorities and available resources. The manager exercises independent judgement in interpreting financial data, monitoring operational performance, and identifying potential risks or inefficiencies, while escalating complex issues and recommendations to the Senior Manager as appropriate. A thorough knowledge of University policies, is necessary to conduct the assigned work.

Work is performed under moderate direction and performance is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

ORGANIZATIONAL RELATIONSHIPS

Reports to: Senior Manager of Finance & Operations

Supervises: May supervise Student Assistants or Graduate Assistants

ESSENTIAL DUTIES - May include, but not limited to the following:

• Manages the day-to-day financial operations across departments within the Enrollment Division, including support for the preparation and maintenance of departmental and division budgets, budget tracking and monitoring, and account reconciliation.

• Develops, implements, and maintains standardized financial systems, processes, and reporting tools to support accurate recordkeeping and data analysis.

• Identifies and communicates potential budget risks, overages, or variances, and supports corrective action efforts in coordination with leadership.

• Maintains ongoing tracking and reconciliation of institutional scholarship funds and provides regular reporting on fund utilization and balances.

• Supports department financial and operational needs through the coordination and execution of targeted assignments of a specialized nature, including transaction processing, purchase orders, reconciliation activities, as aligned with division priorities.

• Develops and maintains a centralized inventory system for Enrollment assets and materials, ensuring consistent tracking, availability, and utilization of resources.

• Advises and communicates to departmental personnel of current TWU procurement procedures, State of Texas policies and procedures, and related procurement matters.

• Assists in the development and interpretation of policy and procedure for business related functions.

• Performs specialized functions or work of a complex and demanding nature, requiring independent judgment and attention to detail.

ADDITIONAL DUTIES

• Performs other duties as requested.

EDUCATION

Bachelor's degree in business, finance, accounting, public administration, or a related field.

EXPERIENCE

Minimum of three (3) years professional experience in business operations, accounting, or related field.

REQUIREMENT

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.

All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures.

KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:

• Knowledge of financial operations, budgeting, and cost control practices.

• Ability to understand, analyze, and report on operating and accounting practices.

• Knowledge and skills in use of logistical planning.

• Knowledge of data collection and research and reporting methods, techniques, and procedures.

• Ability to implement processes and maintain consistent operational workflows.

• Ability to coordinate work with other employees, providing direct instruction or supervision as assigned.

• Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities.

• Ability to establish and maintain effective work relationships with students, faculty, staff, and the public.

• Ability to read, interpret, apply, and explain rules, regulations, policies and procedures.

• Ability to represent the departments and the University in a friendly, courteous, and professional manner.

• Ability to communicate effectively orally in person, by phone, and in writing.

• Ability to use a personal computer and other office equipment, including related university software and email.

PHYSICAL DEMANDS

The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

The employee may be required to travel.

WORK ENVIRONMENT

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is normally performed in a typical interior work environment.

SAFETY

TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident.

Texas Woman's University, an AA/EEO employer, provides equal opportunity to all employees and applicants for employment and prohibits discrimination on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or any other legally protected category, class or characteristic.

All offers of employment will be contingent on the candidate's ability to provide documents which establish proof of identity and eligibility to work in the United States. Positions at Texas Woman's University deemed security-sensitive require background checks and verification of all academic credentials.

If you are a male between the age of 18 and 25, federal law requires that you must be registered with the U.S. Selective Service System, unless you meet certain exemptions under Selective Service law. Under HB 558, enacted by the 76th Texas State Legislature, if you are currently of the age and gender requiring registration with Selective Service, but knowingly and willfully fail to do so, you are ineligible for employment with an agency in any branch of Texas state government. For additional information regarding registration or status, you can contact the Selective Service System at 847-688-6888 or www.sss.gov.