Office Manager, Hematology/Oncology

Position: Office Manager, Hematology/Oncology

Location: Boston, MA

Schedule: 40 hours per week, Hybrid (3 days in-office per week minimum)

POSITION SUMMARY:

The position will provide direct administrative support to the section chief, senior administrative director and senior leadership. They will be responsible for various aspects of operations, ensuring the department operates in an effective, efficient, and professional manner. Aspects of office operations including preparation of presentations, spreadsheets, charts, correspondence, scheduling meetings, managing calendars, managing candidate recruitment process, managing provider credentialing and enrollment, processing reimbursements and disbursements, maintaining office inventory, ordering supplies, taking minutes of meetings, sorting and distributing mail, responding to inquiries, triaging and routing calls, maintaining and updating files database, assisting with new hire processing and other personnel related items. Serves as the resident expert on department policies & procedures.

JOB RESPONSIBILITIES:

• Organizes and coordinates departmental meetings or committees, including reserving conference rooms, setting up room equipment and procuring food and beverage if necessary. Takes meeting notes, follows up on meeting-generated tasks and maintains calendars

• Organizes candidate recruitment process.

• Manages provider credentialing and enrollment.

• Makes registration and travel arrangements, including hotel reservations and written itineraries for all travel plans.

• Processes reimbursements and disbursements.

• Assists with the coordination of the academic appointments and promotions process for faculty within the Section. Provides assistance completing various forms required to complete packets for submission.

• Independently composes high level correspondence, documentation, and presentations of professional quality

• Edits/proofreads all written materials and verifies validity of data for all documents and reports prior to submission/distribution

• Coordinates specific projects; providing leadership in project management, acts as liaison between departments

The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required

JOB REQUIREMENTS

EDUCATION:

• Associate's degree in Business Administration, Business Management or related field required

• Bachelor's Degree preferred

EXPERIENCE:

• Work requires five to seven years of experience within a management or administrative position.

• Previous supervisory experience.

KNOWLEDGE AND SKILLS:

• Requires strong organizational, interpersonal and communication skills.

• Must effectively communicate in a highly professional manner.

• Proficient in all Microsoft Office products.

• Flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.

ABOUT THE DEPARTMENT:

The section of Hematology and Medical Oncology at Boston University and Boston Medical Center is a rapidly expanding and innovative academic and clinical department that includes over 50 faculty members and over 100 staff, with a mission to provide high-level clinical care and lead research that reflects a diverse patient population.

Boston Medical Center is an Equal Opportunity/Affirmative Action Employer.If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail toTalentacquisition@bmc.orgor call617-638-8582to let us know the nature of your request.

Compensation Range:

This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being.

NOTE: This range is based on Boston-area data, and is subject to modification based on geographic location.

Equal Opportunity Employer/Disabled/Veterans

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