Special Projects Coordinator / Senior Projects Coordinator

Purpose:  The special projects coordinator / senior projects coordinator provides administrative, professional, and technical support to special committees and organizational projects, with a primary focus on the Judicial Performance Review (JPR) Committee. This role serves as a key point of contact for committee leadership, providing organizational, logistical, and operational support to ensure the effective functioning of committee activities. The position regularly interacts with committee members, Missouri lawyers and judges, and bar staff, and requires strong organizational skills, attention to detail, and the ability to work in a fast-paced, deadline-driven environment. The role may also support statewide communications related to committee work, including website content and other communications initiatives.

General qualifications:  The ideal candidate is a self-motivated professional with strong organizational skills, project management skills, and the ability to manage multiple priorities independently. This position requires sound judgment, attention to detail, and the ability to anticipate needs. Success in this role depends on excellent written and verbal communication, a commitment to customer service, and an ability to build and maintain effective working relationships.

Responsibilities:

• Serve as committee liaison helping to educate and guide committee members on the committee scope, committee responsibilities, and current processes.
• Support committee efforts by researching background materials, analyzing information, following up on assigned tasks or decisions, and ensuring key milestones and deliverables are accomplished on time.
• Coordinate committee and project activities with other departments and staff at the bar.
• Collaborate on state-wide communications on behalf of committee, including management and upkeep of websites.
• Prepare, format, and distribute meeting-related documents.
• Coordinate meeting logistics, including room setup, travel arrangements, and support for both in-person and virtual participation.
• Provide technical and administrative support for virtual meetings and webinars; serve as staff support for smooth virtual meeting operations.
• Perform general organizational tasks and adapt to shifting priorities and evolving project needs.
• Assist management with special projects as requested.
• Provide occasional after-hours support and travel as needed to support meetings and related activities.
• Perform other duties as assigned.

Education and experience:
Special projects coordinator

• Bachelor’s degree or equivalent required

Senior projects coordinator

• Bachelor’s degree or equivalent required, with at least three years of experience in project management, professional support, communications operations, or related work.
• A graduate degree or relevant graduate coursework may substitute for a portion of the required experience.

Preferred qualifications (both levels)

• Proficiency in Microsoft Office and familiarity with virtual meeting platforms (e.g., Zoom, Cisco Web Ex, Microsoft Teams).
• Experience supporting boards, commissions, committees, or professional associations (particularly relevant for senior-level candidates).
• Experience in project management or in working with formal project plans.
• Experience in developing and implementing strategic communications plans (particularly relevant for senior-level candidates).

Key competencies:

• Strong organizational, planning, and time management skills, with the ability to multitask and prioritize effectively.
• Excellent communication skills, including written, verbal, nonverbal, visual, and interpersonal.
• Proven ability to develop detailed project plans and execute on them.
• Proven ability to manage multiple tasks accurately and efficiently in a deadline-driven environment.
• High attention to detail and ability to perform administrative tasks with precision.
• Comfortable working independently while also contributing positively to a collaborative team environment.
• Proactive problem-solver with strong judgment and the ability to anticipate needs with minimal supervision.
• High level of professionalism, discretion, and customer service orientation, especially under pressure.
• Technologically proficient, with strong skills in computer systems and information software.
• Experienced in data collection, maintenance, and basic analysis.
• Skilled at building and maintaining effective relationships with internal and external stakeholders.

FLSA Classification:  Exempt
Reports to:  General Counsel
Supervises:  N/A

Physical Requirements:

• Occasionally lifts and moves equipment and materials weighing up to 30 pounds.
• Occasionally may require reaching, kneeling, bending, and standing for short periods of time.
• Limited statewide and overnight travel as required.

EOE

Click Apply to submit resume, cover letter, and salary expectations.

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