Data Librarian

Our luxury retail client's Creative Operations team is seeking a Data Librarian to steward high-volume product and creative metadata across our client's systems, with a primary focus on Digital Creative libraries, CMS content structures, Airtable, and

translation databases. This role owns data integrity, schema/taxonomy management, and library migrations that support publishing and international translation workflows. The position is operational and systems-embedded (not

business KPI analytics) and requires daily cross-functional coordination with project managers, digital librarians, linguists, developers, marketing and digital creatives, and external partners. Candidates must reside in PST or MST time zones.

What you bring:

• Proactive, self-directed execution
• Collaborative cross-functionally across Creative, Dev/IT, and International teams
• Flexible under changing scopes and mid-course corrections
• Precise, process-driven, and documentation-oriented
• Must have strong time management & problem-solving skills

Responsibilities

• Collect, map, cleanse, normalize, reconcile, and migrate data to keep databases accurate and consistent.
• Execute high-volume data operations (imports/exports, audits, comparisons, exception handling) and validate outputs through rigorous QA.
• Build, maintain, document, and improve operational workflows that support data management and publishing processes; identify gaps, propose fixes, and implement repeatable solutions. Provide cross-functional workflow training to colleagues with varying levels of experience in data management.
• Manage translation data operations: maintain product translation records, priority flags, submissions intake, and ongoing updates; ensure completeness and correctness of translation databases.
• Maintain and improve Translation Memory/Term Base structures and translation style guides; implement updates systematically.
• Execute translation deliverables for digital and print outputs.
• Coordinate daily/weekly cross-functional working sessions; track decisions, manage follow-ups, and communicate requirements, risks, and release impacts.

Required Qualifications

• Advanced Excel proficiency; able to manipulate and validate large datasets
• Demonstrated experience with metadata stewardship, controlled vocabularies, tagging, and schema management.
• Minimum of 3 years of experience with relational databases.
• Airtable proficiency.
• Hands-on experience operating in system-embedded roles (CMS, DAM//PLM environments).
• Proven data QA mindset with high accuracy and attention to detail.
• Strong written and verbal communication; able to translate technical data issues into actions for project managers, developers, librarians, and international partners.
• Ability to manage multiple parallel work streams and shifting priorities under a deadline.

Preferred Qualifications

• Python for automation and data transformations.
• SQL proficiency; able to author multi-join queries for exports, audits, and reconciliation.
• Airtable Builder certification.
• Experience with Adobe Experience Manager (AEM), Contentful, or other CMS systems.
• Experience with Airtable admin/builds, data migrations, and governance.
• Experience with CAT tool management.
• Background in digital librarianship, information science, or localization/translation operations.
• MLIS with a focus on digital assets management and UX design.

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About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.