Administrative Assistant - Training Center

Training Center Administrative Assistant (Hourly)

Location: Platte City, MO

Reports To: Training Manager

Company Overview

Central Power Systems & Services is a privately held company with deep roots dating back to 1954. Our mission is forging long-lasting partnerships by providing first-class customer support, and we live that mission every day.

Position Summary

The Training Center Administrative Assistant provides administrative, logistical, and operational support for the Training Department at our manufacturing facility. This role is critical to ensuring a professional, organized, and welcoming training environment for employees, customers, and external participants.

The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities while maintaining a clean, well-run training center. This is an hourly, hands-on role that supports both administrative functions and day-to-day facility readiness.

Key Responsibilities

Training Administration & Scheduling

• Maintain and manage the training calendar, including classrooms, labs, instructors, and participants
• Coordinate training registrations and respond to participant inquiries
• Enter and maintain training certifications, attendance records, and completion data
• Prepare, distribute, and track training materials and certificates
• Support program evaluations and assist with tracking feedback to improve future training sessions

Facility & Logistics Support

• Prepare and organize training rooms and labs, ensuring rooms are set up appropriately prior to each session
• Coordinate hotel accommodations for training participants and instructors
• Arrange catering services, including ordering, delivery or pickup, setup, and cleanup
• Stock hospitality supplies, including refrigerator items, beverages, coffee, and snacks
• Maintain overall cleanliness and organization of training spaces, kitchens, and common areas

Administrative & Office Support

• Answer phones and welcome students, instructors, and visitors
• Order office and training supplies as needed
• Prepare and edit correspondence, memos, reports, and training-related documents
• Serve as a primary point of contact for instructors, participants, vendors, and visitors

Event & Technology Support

• Assist with training events by preparing materials, coordinating logistics, and setting up technology
• Support audiovisual and classroom technology needs before and during sessions

Essential Skills & Competencies

• Technical: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Organizational: Strong attention to detail, time management, and ability to prioritize tasks
• Interpersonal: Excellent verbal and written communication skills; professional demeanor when working with diverse groups
• Work Style: Self-directed, discreet, and able to anticipate needs and resolve issues proactively
• Confidentiality: Ability to handle sensitive information with discretion

• High school diploma or equivalent required
• 5+ years of office or administrative support experience
• Strong calendar management and scheduling skills
• Excellent organizational and communication skills
• Valid driver's license

WORK CONDITIONS

Physical Demands/Work Environment:

This position regularly requires walking, standing, sitting, stooping, bending, kneeling and climbing stairs. It also often requires pushing, pulling, twisting, lifting 50+ lbs. and working in a variety of weather conditions and noise levels. This list is not meant to cover every possible scenario but simply provide an outline. Employees may be assigned other tasks as needed.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

CPS&S is a smoke-free and drug-free work environment.