Senior Administrative Assistant

We are seeking a Senior Administrative Assistantlocated inChantilly, VA.

Provideadministrative support for the Directorate and their divisions. The specific tasks include:

• • Maintain a schedule of appointments for a manager or office
  • Answer routine telephone calls, direct calls and take messages
  • Greet and escort visitors
  • Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents
  • Arrange for the delivery of outgoing mail/packages with the mailroom
  • Draft, proofread, edit and coordinate correspondence
  • Perform research and retrieve information from databases and other resources
  • Maintain tracking records and filing systems; archive files
  • Maintain, update and serve as focal point for databases or spreadsheet
  • Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites
  • Participate in meetings and events: may serve as recorder and may present position related information
  • Prepare access rosters and request security clearance transfers
  • Assist in ordering supplies/equipment and arranging for office equipment repairs
  • Performadministrative back up support for other offices
  • Recommend innovative processes to improve the efficiency and effectiveness of theoffice
  • Compose written communication in response to complex customer queries
  • Prepare routine status reports and track office-related metrics
  • Manage routine website content updates and coordinate more complex website changes with webmaster
  • Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sites
  • Attend meetings, events, and forums
  • Assist in maintaining inventories, records, and receipts
  • Coordinate office renovations and relocation activities
  • Support TIER actions, assign actions to the appropriate divisions or branches, follow up on actions, coordinate responses in a non-conflicted manner for senior management review, provide status reports, and participate at NRO-wide TIER meetings
  • Author and/or provide critical/final review of correspondence
  • Draft documents such as instructions, spreadsheets, presentations and reports
  • Build briefing packages and present information
  • Analyze metrics and provide summary to senior management
  • Administer databases and spreadsheets to include managing user accounts and accesses, creating reports, and performing updates
  • Utilize Government customer tools (e.g., eTrip, Travel Tracker) to createand monitor travel requests in accordance with Government travel regulations.

• TS/SCI with Poly
• 5+ years with MS in related discipline; 8+ years with BS in related discipline; 10+ years with HS/GED
• At least 3 years of experience performingadminsupport and / or executive support functions or similar within the IC (NRO experience highly preferred)
• Detail-orientated
• Ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience
• Ability to participate productively as a contributing member in a team environment
• Strong interpersonal skills
• Ability to be discreet and maintain confidentiality
• Proficient in the use of Microsoft Office and standard computer applications
• Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly
• Experience working independently, anticipating and adapting to changing mission requirements and priorities, and managing multiple tasks with minimal guidance
• Extensive knowledge of NRO/IC/DoD organizational structure, mission, vision, culture, values, philosophy and operating principles

This is a Military Friendly job opportunity