Executive Assistant Dean, Administration (ADMIN MGR 3)

Under the direction of the Dean of the School of Veterinary Medicine, the Executive Assistant Dean (EAD) serves as the chief financial and administrative officer for the School of Veterinary Medicine (SVM) overseeing the managers/directors of disciplinary and functional areas including finance, facilities and safety, staff human resources, information technology, and the Academic Unit Shared Services Center. The EAD has responsibility for the School's administrative and financial functions, including direct administrative and budget support for (reporting to the Dean) School-wide programs including 6 academic departments, 12 centers (including two off-site locations in Tulare and San Diego), a Dean's office (with 11 units), and the Veterinary Medicine Teaching Hospital (VMTH). Key responsibilities for this position are to provide leadership for strategic planning and oversight for the business operations of the SVM. Reporting directly to and working closely with the Dean, the EAD works collaboratively inside the School with the School's departments, centers/institutes/laboratories, Dean's office units, and teaching hospital and with colleagues across the campus to ensure the alignment of School resources with the academic mission of UC Davis and the SVM. Provides planning and oversight for the SVM budget of $330 million, and expenses associated with capital projects as large as $300 million. Manages facilities and safety functions, the school-wide information technology unit, and staff personnel functions in the Dean's office. Participates at the campus level on HR, finance, and compliance initiatives and interfaces with department/unit management regularly to communicate school-wide and campus initiatives, resolves issues, fosters integrated collaborations among departments and units and oversees administrative practices. For non-academic matters, serves as the Department Chair for the SVM Dean's office and represents the Dean in interactions with Department Chairs, VMTH and Center directors, and faculty. Works with the Executive Associate Dean on strategic initiatives, planning and funding for new facilities, renovation of existing space, faculty start-up packages, and assignment of space. Serves as the SVM administrative liaison with other Schools/Colleges and campus units.

Apply By Date

Sunday, February 22, 2026 at 11:59p Pacific; screening and selection can begin any time.

Minimum Qualifications

• Required to hold a valid California driver's license, have a driving record that is in accordance with local policies/procedures, and/or enroll in the California Employer Pull Notice Program.
• Master's degree or equivalent experience in Business Administration or similar field.
• A minimum of ten years of high-level administrative experience within a large, complex environment at an institution of higher education.
• Skills in financial planning and analysis to manage financial operations that include significant budgets and varying fund sources. Skills to develop new business models and apply innovative organization development initiatives to continuously improve the school's ability to be nimble and innovative in the face of budgetary and other external pressures in higher education.
• Interpersonal and communication skills to clearly and effectively interact with diverse groups and individuals, secure and/or provide information to clarify situations, resolve problems and communicate policy decisions. Skills in explaining information clearly and communicating decisions through excellent presentation and communication.
• Proficiency and demonstrated skill and knowledge of automated accounting and budgeting systems, internal budget and business control standards/practices, and the development of financial/business policies and procedures to maintain stability and manage effectively within a large organization.
• Skills in identifying and utilizing employee strengths, while supporting the development of new competencies in an exciting and dynamic environment, plus skills in achieving goals through promoting collaboration and team building and work cooperatively with peers, employees and faculty.
• Advanced project management skills to manage strategic initiatives including capital and revenue generating projects.

Preferred Qualifications

• Experience leading and managing at an institution of higher education, preferably in the public sector.
• Experience and proven track record as an effective leader in the areas of strategic and tactical planning, human resources management, budget and financial management, facilities planning and administration and technology management.
• Knowledge and skill to effectively lead and manage in a higher education setting, specifically the University of California.
• Knowledge of the veterinary medical industry and veterinary medical higher education environments.

Key Responsibilities

Financial and Administrative Leadership and Management (60%)

• Develop and implement strategies for management of the SVM including budget allocations, faculty salary administration plan, student fees, state/federal legislative funding affecting the SVM, and compliance. Develop funding strategies for school wide programs and department, center and program support. Oversee SVM budget of $330 million encompassing the budgets of 6 departments, 12 centers, a Dean's office (with 11 units) and the VMTH, plus expenses associated with capital projects. Work with campus administration on campus financial strategies, initiatives and policies.
• Oversee the administrative organization and operations of individual units/programs within the SVM, including serving as Department Chair for the SVM Dean's office for non-academic matters. For non-academic matters, represent the Dean in interactions with Department Chairs, VMTH and Center directors and faculty. Serve as a member of the Dean's Cabinet and Academic Council as part of the Dean's senior leadership team for strategic initiatives and projects. Develop organizational paradigms across departments and centers to improve efficiencies and generate revenue when appropriate and possible.
• Directs staff personnel matters in the school including the oversight of staffing plans in the departments and centers and the oversight of staff salary plans and programs. Serves as liaison to HR for any staff performance issues that require Dean's office involvement including performance management challenges and safety violations. Participate at campus level on HR and risk management initiatives and committees.
• Interface with department/unit management regularly to communicate school wide and campus initiatives, resolve issues, foster integrated collaborations among departments and units and oversee administrative practices.

IT / Facilities / Equipment / Safety Planning / Management (30%)

• Advise the Dean on planning and funding for new facilities, renovation of existing space. Work with building committees on the assignment of space within the SVM. Work with campus in maintenance of facilities; manage the SVM Director of Facilities and Safety Management and the VMC - Facilities Project Manager. Identify funding for facilities and related furniture and equipment, working with the SVM Development office, SVM stakeholders and campus planners. Interact with campus on issues related to new construction and major renovations to convert existing space. Work with the Executive Associate Dean in negotiations and funding strategies for new faculty including start-up packages and lab renovations. Develop shared use of equipment strategies and funding mechanisms. Work with the Facilities and Safety Manager to oversee the safety function in the SVM, ensuring school wide compliance with safety regulations.
• Works as a member of both the Dean's Cabinet and the school-wide IT Governance Committee to plan IT projects, investments, and services that are consistent with the school's mission and goals and the SVM strategic plan. Manages the Chief Information Officer of the Information Technology unit with responsibilities that include administrative computing, faculty and student computing support related to the delivery of the curriculum, and the school and hospital's network and operational infrastructure.
• Ensures client support and operations units are responsive and technically sound. Ensures programming projects are appropriately prioritized.

Campus Liaison (10%)

• Serve as the SVM administrative liaison with other Schools/Colleges and campus units including the budget and institutional analysis (BIA) office, HR, facilities management, risk management, campus counsel, design and construction management, and environmental health and safety. Coordinate strategic initiatives with other Assistant Deans. Represent the SVM on campus committees and system-wide committees (e.g., Division of Agricultural and Natural Resources system-wide Assistant Deans quarterly meetings), work groups and task forces as appropriate. Serves on the governance board for the Academic Unit Shared Services Center (SVM is a founding member). Supervises the director and financially/administratively oversees AUSS-C which is housed in the SVM.

Department Overview

The SVM is a large academic unit on the UC Davis campus, and the top-ranked school of veterinary medicine in the country. The SVM includes approximately 200 Senate faculty, 160 Emeritus faculty, 70 Academic Federation faculty and members, 50 postdoctoral scholars, 630 professional students, 160 graduate students, over 130 residents, and over 1,100 staff members. The SVM has two professional programs (the Doctor of Veterinary Medicine and the Master of Preventive Veterinary Medicine Program) and four Graduate Groups. The School comprises six academic departments, twelve research centers/institutes/laboratories, a Dean's office (with 11 units), and one Veterinary Medicine Teaching Hospital. Serves on the Academic Council and the Dean's Cabinet as part of the Dean's senior leadership team. The annual SVM budget is $330 million including approximately $60 million in extramural expenditures. More than 900,000 square feet of teaching, research, and clinical space is assigned to the School and under the School's management.

Position Information

• Full Salary Grade Range: $141,600.00 - $294,000.00
• Salary Frequency: Annually, paid monthly in arrears
• Salary Grade: Grade 28
• UC Job Title: ADMIN MGR 3
• UC Job Code: 000549
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift (Work Schedule): Mon-Fri 8am-5pm; other hours as needed
• Location: Vet Med Student Services and A (VMSSADMIN)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks

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