Position Details
Position Information
| Recruitment/Posting Title |
Senior Director of Administration |
| Job Category |
Staff & Executive - Administrative & Support - Management |
| Department |
NJMS - Surgery |
| Overview |
New Jersey's academic health center, Rutgers Biomedical and Health Sciences (
RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide,
RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. |
| Posting Summary |
Rutgers, The State University of New Jersey, is seeking a Senior Director of Administration for the department of Surgery at the New Jersey Medical School.
The Department of Surgery, one of the largest departments within Rutgers New Jersey Medical School, is nationally recognized in surgical education and research, and a major provider of cutting edge surgical care in the region, with approximately 40 faculty members and an equal number of support staff organized in the Chair's office and our eight divisions: Cardiothoracic Surgery; General Surgery/Oncology; Liver Transplant and Hepatobiliary Surgery; Plastics and Reconstructive Surgery; Surgical Research; Trauma/Surgical Critical Care; Urology; and Vascular Surgery.
The chief non-physician executive in the Department of Surgery charged with the development of a corporate style of operation that supports the tripartite mission of the University and ensures implementation of the Department's strategic plan at the
NJMS campus. This individual, in conjunction with the Chair, is responsible for the financial and operational integrity of the Department through the stewardship of institutional resources, the recruitment of a professional senior management and faculty, and the implementation of appropriate budget control, business planning and program/practice development strategies across both campuses. Monitors clinical in-patient and out-patient care and volume to enhance the quality, efficiency and effectiveness of care delivery. Reporting directly to the Chair of Surgery this senior executive may represent the Chair in various institutional forums including the School of Medicine, University Hospital and the University at large.
Among the key duties of this position are the following:
- Provides senior administrative and operational leadership to the Department of Surgery.
- Responsible for all management functions (strategy, planning, finance, budget development and management, clinical operations, human resources, staff training/education, and performance evaluation) and plays a vital role to continually optimize all of these functions.
- Develops Departmental financial policy including the annual budget process, financial strategies, internal financial reporting and audit controls. Current total budget exceeds $20 million.
- Manages department's annual operating budget in accordance with University pre-scribed budget assumptions. Propose and implement strategic planning and forecasting models for administrative and financial affairs of the Department, including potential review growth. cost benefit and effectiveness of present and potential programs. Conducts the financial operations of the Department to meet all current operating expenses, including payroll, supplies, new equipment, and any maintenance of the facilities. Maintains sound accounting and financial stability by reviewing and approving the reconciliation of accounts and expenditure control.
- Manages and reports on outpatient and inpatient professional services billing, managed care activities, and hospital billing for inpatient services. Maintain compliance with relevant government regulations on clinical charges, as well as procedures of the University and Hospitals.
- Ensures the ongoing and timely forecast of the departments' financial needs. Supervises and monitors the billing and collection process.
- Supervises the Department of Surgery's administrative management team that includes staff responsible for Finance, Clinical Operations, Revenue Cycle Management, Grant/Contracts, Research, Academic Affairs, Human Resources and Facility Management.
- Collaborates with the Chair on a strategic plan to enhance faculty metric-defined academic performance.
- Provides administrative support for achieving the objectives of high quality patient care and standards as established by the department, medical school and hospital affiliates. Develops business practices for the department and with attention to consultations and subspecialty programs.
|
| FLSA |
Exempt |
| Grade |
40S |
| Salary Details |
|
| Minimum Salary |
164076.000 |
| Mid Range Salary |
221117.000 |
| Maximum Salary |
278158.000 |
| Offer Information |
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. |
| Benefits |
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
|
| Position Status |
Full Time |
| Working Hours |
|
| Standard Hours |
37.50 |
| Daily Work Shift |
|
| Work Arrangement |
|
| Union Description |
Executives and Directors |
| Payroll Designation |
PeopleSoft |
| Seniority Unit |
|
| Terms of Appointment |
Staff - 12 month |
| Position Pension Eligibility |
ABP |
Qualifications
| Minimum Education and Experience |
- Master's Degree in Business Administration or Healthcare Administration, or a related field plus five (5) years of progressively responsible management experience, preferably gained in a complex academic department, school of medicine or practice plan.
- At least three (3) years shall have been in a senior management capacity.
- Experience and demonstrated ability of leading superior performance in a unionized environment is required.
- Additional related experience, and/or training may be substituted for the degree requirements on a year-for-year basis.
|
| Certifications/Licenses |
|
| Required Knowledge, Skills, and Abilities |
- Outstanding human relations and leadership skills, and the ability to function in a team environment required.
- Excellent communications skills, show evidence of ability to coach both staff and faculty members, facilitate and resolve difficult discussions and contentious issues within department, as well as develop strong relationships with other Medical School clinical departments, the Dean's office, and staff and departments at University Hospital and other related entities.
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| Preferred Qualifications |
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| Equipment Utilized |
|
| Physical Demands and Work Environment |
- Physical Demands: Light lifting of supply boxes, walking, sitting and standing.
- Work Environment: Office setting, light noise, use of office machines.
|
| Special Conditions |
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Posting Details
| Posting Number |
26ST0113 |
| Posting Open Date |
|
| Special Instructions to Applicants |
|
| Regional Campus |
Rutgers Biomedical and Health Sciences (RBHS) |
| Home Location Campus |
Newark (RBHS) |
| City |
Newark |
| State |
NJ |
| Location Details |
|
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
Rutgers University
life insurance, employee discount
Jan 22, 2026