Construction Administration Systems Manager

The Construction Administration Systems Manager is responsible for administering, creating, optimizing, and supporting software platforms used by the Construction Administration | Arch group efficiently and accurately. This role serves as the bridge between design, project management, and technology-ensuring that digital tools align with firm standards, workflows, and project delivery goals.

Life at Parkhill

Software & Technology Management
• Serve as the firm's primary Procore administrator
• Configure and maintain Procore projects, permissions, workflows, and templates
• Ensure Procore is used consistently with firm standards and best practices
• Act as the main point of contact with Procore support and account representatives
• Evaluate new software tools and recommend improvements or replacements as workflows evolve
• Manage software licensing (as assigned), renewals, and usage tracking
• Ensure software integrations function properly across platforms, in coordination with IT
• Engage in continuous processes improvement, to emphasis efficiency within the team
• Develop, document, and maintain digital workflows, standards, and best practices
• Create and oversee management tools for the construction administration processes
• Fosters open and positive communication channels between the architecture firm, contractors, and the project stakeholders
• Provide technical administrative strategy under the guidance of the Practice lead to include, scheduling, hosting meetings and providing leadership through team approach
• Addresses any concerns promptly and transparently
• Participate in scheduled 1:1 growth meetings
• Participate in company learning events, company outreach and team building

• Bachelor's degree in construction management, architecture, or a related field preferred or equivalent work experience
• 5+ years of experience working in an architecture, engineering, or construction (AEC) firm
• Subject Matter Expert and Hands-on experience administering Procore
• Strong understanding of architectural project workflows and construction documentation
• Ability to train and support users with varying levels of technical expertise
• Strong organizational, communication, and problem-solving skills
• Experience developing firm-wide standards and workflows
• Experience with BIM software (Revit, BIM 360 / Autodesk Construction Cloud) preferred
• Familiarity with Bluebeam, AutoCAD, and other AEC industry tools preferred
• Excellent communication skills, both written and verbal
• Proficient with Microsoft office, Teams, Sharepoint, PowerBi and associated MS office tools
• Knowledgeable at reading and understanding design documents (Architectural, Civil, MEP, Structural, Interiors and others)
• Knowledgeable at understanding Contract Documents (Prime contracts) and Change Documentation and Dispute resolution
• Detail-oriented and able to manage multiple tasks simultaneously
• Travels when needed to Parkhill offices to train staff. 10% or less of time.
• Host, train and create training programs, including present at seminars

Benefits and Perks