Clerical Specialist

Exciting Opportunity to Join Our Legacy of Environmental Leadership!

About Us: At Arcwood Environmental, we are more than just a company; we are pioneers in industrial waste management, committed to creating a cleaner, safer world. Since our inception during the environmental movement of the 1970s, we've been at the forefront of solving complex environmental challenges. Headquartered in Indianapolis, Indiana with a dedicated team of 2,000+ employees spread across the United States, we provide innovative and compliant solutions to thousands of clients in diverse industries.

Why Arcwood?

Impactful Work: Be part of a team that makes a real difference. Our comprehensive services range from hazardous waste management and emergency response to onsite support and technical solutions, allow us to solve our customers' waste challenges. We are part of the solution. We don't generate any waste ourselves.
• Growth Opportunities: At Arcwood, your contribution is valued beyond your job title. We believe in the power of continuous learning and growth, encouraging every employee to expand their skills and take on new challenges.
• Safety First: Your health and safety are our top priorities. We foster a culture where every employee is empowered to act safely and ensure the well-being of their colleagues. Our mantra is Safe and Compliant, Always.
• Collaborative Environment: Together we can achieve much more. Join a supportive and dynamic team where your ideas and efforts are recognized and rewarded.

Our Commitment: We are dedicated to fostering an inclusive and innovative workplace where every employee can thrive. As part of our team, you will have the freedom to contribute your expertise wherever needed, ensuring the success of our mission to protect the environment.

Our Vision: Our vision is to be the most trusted partner in the environmental services industry. We put our customers first and deliver agile, sustainable, and innovative solutions. We commit to nurturing top talent and creating lasting value for our customers, shareholders, communities, and the planet.

Our Ownership: Arcwood Environmental is backed by the EQT Infrastructure VI fund, enhancing our capabilities, and expanding our reach. EQT is a dynamic global investment powerhouse managing EUR 232 billion in assets (EUR 128 billion fee-generating). With a focus on Private Capital and Real Assets, EQT owns and supports leading companies across Europe, Asia-Pacific, and the Americas, fostering sustainable growth, operational excellence, and market leadership. This exciting ownership positions us for continued impacts and growth in the future.

Clerical Specialist I As a Clerical Specialist I you will serve as the 'face' of the organization for all visitors to the respective Arcwood location. This role will manage incoming calls and various clerical functions such as filing, maintaining records, and processing documentation.

• Prioritizes health and safety by adhering to policies, processes, and maintaining safe practices at all times
• Answers incoming calls with professionalism and poise and prepares detailed message notes or directs call to appropriate party; participants in switchboard rotation as required
• Greets location visitors with a friendly and supportive approach, ensuring they are comfortable and informs appropriate Arcwood contact of their arrival
• Completes data entry tasks including completing timesheets, job files, purchase orders, log sheets or other related documentation
• Performs accounting/bookkeeping tasks such as coding invoices and/or expense reports, logging purchase orders and printing, reviewing or distributing other items as needed
• Serves as a backup for Administrative Assistant; calculates payroll information, confirms accuracy and distributes information to appropriate personnel
• Prepares, reviews and/or updates daily, weekly, and monthly reports as required; maintains various records and logs within applicable system applications
• Receives mail and packages and notifies sender of its acceptance and location; prepares outgoing mail by drafting correspondence and securing parcels, etc.
• Contacts vendors for information regarding pricing, ordering and maintaining needed supplies as part of the purchase order process
• Files documents, makes copies, scans documentation, and operates various office equipment
• Utilizes established workflow procedures to complete tasks, ensuring maximum efficiency
• Takes on additional duties as assigned to support the team and organization

• 1+ years of experience in an office environment (required)