Office Coordinator (Kauai)

PURPOSE STATEMENT:

The Office Coordinator of Kauai will perform a variety of administrative duties and support.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES:

Provides administrative support on a daily. Completes tasks relevant to overall administration/operations support including, but not limited to:
• Handles all incoming calls and emails; transfers to appropriate employee, takes message, or attempts to resolve issues within scope of knowledge and authority.
• Processes incoming mail.
• Organizes and maintains files, such as personnel files, compliance training records, truck files, jurisdictional holder files, and customer information.
• Processes invoices, expense reports, p-card statements, and bad debt reports.
• Prepares routine forms, memorandums and other business correspondence and documents.
• Responds to external requests with supervision and guidance from the Operations Superintendent.
• Creates requisitions and makes direct purchase of office supplies and other materials as instructed, and coordinates vendor services
• Schedules delivery tickets and maintenance service orders for residential and commercial accounts. Inputs and prints all gas delivery tickets when needed and credit checks all delivery tickets and service orders prior to implementation.
• Manages and updates FMCSA, PHMSA, and Tank Maintenance Program (TMP) trackers.
• Assists with other primary administrative support personnel and may assume Supervisor, Administration duties during their absence.
• Posts and maintains bulletin board ensuring mandated/necessary postings are properly posted and/or removed in respective timeframe.

OTHER FUNCTIONS/RESPONSIBILITIES:

• Complies with all safety rules and cooperates in the fullest in the promotion of safety and safe work habits, to include the reporting of any unsafe conditions or acts. Maintains all EH&S training on a current basis.
• Complies with all applicable corporate and Hawaii Gas policies and procedures.
• Maintains assigned work area and equipment in a clean, orderly and safe manner; performs housekeeping duties as required and/or instructed. Works in a safe and responsible manner.
• Performs all other related duties as instructed by supervisor/manager.

Required Education:

• High school diploma or GED.

Required Work Experience:

• At least two (2) years of administrative experience.
• Proficient in the use of MS Office suite of tools (Outlook, Word, Excel, Access, and PowerPoint).

Required Licensure, Certification, Registration or Designation:

• Valid Hawaii Driver's license.

Preferred Work Experience:

• Experience in gas/utilities industry.
• Experience with scheduling and/or customer service.
• Experience with functioning a computer, printing and scanning.

We are proud to be an EEO/Females/Minorities/Veterans/Disabled employer

We maintain a drug-free workplace and perform pre-employment substance testing

Qualified applications with criminal history will be considered for employment