Executive Assistant

At EBI we're committed to providing deep technical, industry and commercial real estate expertise to help our clients navigate complexity and realize maximum value for their assets. For 35 years we've been helping investors, lenders, owners, developers, contractors, and property managers mitigate risk and optimize their built facilities for maximum economic, safety, and environmental value. We're unique in our ability to deliver high quality, responsive services across the entire asset lifecycle, from rapid assessments, to advisory, to implementation and verification services, nationwide. Unlike other environmental consulting firms, we provide the full suite of commercial real estate and asset management services through to improvement and verification. Our experts leverage our proprietary assessment methodologies, benchmarking, regulation, and analytics tools across six core domains.

EBI is your environmental, sustainability, engineering and health and safety partner, nationwide.

Assess. Advise. Improve. Verify.

Position Summary

EBI Consulting is looking for a full-time Executive Assistant to provide direct high-level administrative and operational support to the CEO, Chief Growth Officer (CGO), Vice President of Finance, and Chairman of the Board. This role is essential to maintaining executive efficiency, organizational alignment, and seamless communication across leadership and functional teams. The position requires exceptional organizational skills, attention to detail, and discretion when handling confidential information.

This position reports directly to the CEO and is based out of our Burlington, MA corporate headquarters, with the expectation that daily in-office attendance is required. As such, candidates need to be established within commutable distance to Burlington, MA and comfortable working in an office environment.

Essential Duties and Responsibilities

• Manage complex calendars, schedule meetings, and coordinate travel arrangements
• Plan executive meetings and board meetings
• Track key projects and deliverables, ensuring deadlines are met
• Assist in expense reports
• Provide research and background information to support decision-making
• Handle confidential and sensitive information with discretion
• Anticipate executive needs and proactively resolve issues before they arise
• Partner with HR or communications teams on internal announcements or initiatives
• Provide ongoing support and training to Salesforce and FinancialForce users, ensuring efficient use of the platforms and resolving any user-related issues
• Work closely with cross-functional teams, including finance, operations, and IT, to understand business requirements and deliver effective technical solutions

Qualifications and Capabilities

• Bachelor's degree preferred (or equivalent professional experience)
• 3-7+ years of experience supporting C-suite or senior executives
• Experience in a corporate, consulting, or professional services environment preferred
• Exceptional organizational, time management, and multitasking skills
• Excellent written and verbal communication skills
• Proficient with Microsoft Office Suite, Google Workspace, and calendar/travel systems (e.g., Concur, Zoom, Slack)
• Ability to anticipate needs, work independently, and exercise good judgment
• Optimization, security, and business reporting

Application Disclaimer

At EBI, we cultivate a welcoming and collaborative culture. We are proud to be an Equal Employment Opportunity employer and encourage diverse candidates to apply. We do not discriminate against qualified individuals based on their status as a protected veteran or individuals with disabilities, nor do we discriminate based on sex, race, color, religion, national origin, age, marital status, gender identity, gender expression, or sexual orientation. All vendors are expected to maintain a working environment free from discrimination or harassment.

The reasonable estimate of the salary range for this position is $70,000 - $85,000. The salary range describes the minimum to maximum base salary range for this position across applicable US locations. This position may also be eligible for a bonus whereby total compensation may exceed base salary depending on individual performance. The actual compensation offered will be based on a range of factors that are considered in making compensation decisions including, but not limited to; geographic location, work experience, education, licensure requirements, knowledge, skills/level, qualifications and budget. For an overview of our benefits, please refer to our website.

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