Administrative Assistant

Our client is seeking an Administrative Assistant to support a high-responsibility operational division.
This is an on-site, full-time role (five days per week), Monday-Friday from 8:00 a.m. to 4:30 p.m.

This position is available for an immediate start.

The Administrative Assistant will provide essential administrative and operational support, including scheduling, correspondence tracking, reporting, and coordination of division activities. This role requires someone mature, professional, and fully aware of the seriousness and importance of the work.

• Scheduling evaluations and appointments for personnel.

• Preparing and distributing weekly status reports.

• Developing, routing, and tracking correspondence for review and approval.

• Supporting credentialing and access-related processes as needed.

• Assisting with calendar management and meeting coordination.

• Preparing procurement requests, training documentation, travel orders, vouchers, and other administrative forms.

• Requisitioning office supplies, equipment, and publications; reconciling purchase orders.

• Reviewing reports and correspondence for accuracy, compliance, formatting, and completeness.

• Supporting the development and revision of administrative policies and procedures.

• Preparing correspondence, charts, graphs, presentations, and statistical reports using standard office software.

• Maintaining and organizing data within information management systems, including forms, mail logs, directives, and publications.

• Responding to inquiries regarding division functions and operational needs.

• Assisting with administrative problem-solving and following up to ensure timely responses.

• Completing routine calculations such as cost estimates, workload data, and staff hour summaries.

• Preparing narrative and graphical materials for management or program analysis.

• Organizing staff meetings, reserving rooms, notifying participants, and preparing minutes.

• Maintaining leadership calendars and coordinating appointments.

• Reviewing incoming correspondence, directives, and publications to determine action requirements.

• Establishing tracking systems for incoming tasks and ensuring timely follow-up.

• Drafting administrative reports and internal correspondence based on leadership guidance.

• Verifying compliance with grammar, formatting, style, and policy standards.

• Coordinating responses to internal information requests and assembling required documentation.

• Returning documents for revision when they do not meet established standards.

Pay: $24.65 per hour plus $5.09 H&W = $29.74 per hour.