Marketing Operations & Events Coordinator

PRIMARY FUNCTION

The Marketing Operations & Events Coordinator is an energetic, detail-driven team integrator and champion who brings Yulista's values and culture to life. This role helps keep the Marketing team aligned and connected by managing events, tracking progress, coordinating workflows, and ensuring smooth and consistent execution across initiatives. They make it happen through strong organization, proactive communication, and hands-on support. They also think critically about why we are doing things, ensuring every effort aligns with purpose, impact, and strategic intent.

ESSENTIAL DUTIES

Event Planning & Experience Creation

• Plan and execute major corporate events and employee engagement activities with a clear understanding of purpose and desired outcomes.

• Support culture and community programs (Backpack Campaign, Veterans initiatives, Impact Report).

• Manage event logistics, vendors, communications, and onsite coordination.

• Capture event photos and video and assist with reels and post-event recaps.

Operational Excellence

• Manage Yulista Store inventory, swag distribution, and branded materials.

• Perform quality checks on communications, signage, and collateral.

• Maintain templates, graphic libraries, and organized photo archives.

• Support photo and video shoots by scheduling, preparing, and providing on-site assistance.

Marketing Operations & Project Coordination

• Manage workflows, deadlines, calendars, and project priorities to keep the team aligned and integrated.

• Think through the why to ensure projects support strategy, efficiency, and meaningful outcomes.

• Coordinate cross-functional communication and support enterprise planning cycles to ensure the right information reaches the right people at the right time.

• Track budgets, invoices, metrics, and deliverables across teams.

• Organize event files, photos, and video content and maintain scalable processes that support team efficiency.

SUPERVISORY RESPONSIBILITIES

• This position does not have supervisory responsibilities.

DESIRED KNOWLEDGE, SKILLS, AND ABILITIES

People and Project Skills

• Balances hard and soft skills, executing work with clarity while maintaining strong relationships and cultural alignment.

• Builds rapport across the organization through empathy, active listening, and self-awareness to authentically capture and reflect the Yulista culture.

• Handles sensitive content and leadership visibility with integrity, maintaining high confidentiality and care.

• Brings a thoughtful, solutions-oriented mindset to storytelling and team collaboration.

• Demonstrates a flexible mindset, clear communication skills, and a proactive ability to propose pivots as needed to keep the team aligned.

• Uses a process-minded, integrator approach to managing multiple projects, deadlines, and competing priorities.

• Consistently considers intent and impact, thinking through the why behind tasks, events, and communications to ensure clarity and alignment.

Preferred Creative and Technical Skills (not required)

• Experience in graphic design and photography.

• Proficiency in Adobe Creative Suite, Canva, and photo editing tools.

• Experience creating graphics and short-form video content such as reels for web and digital campaigns. Familiarity with website content workflows is a plus.

• Willingness to travel occasionally for events, photoshoots, and onsite support.

REQUIRED QUALIFICATIONS

Education & Experience

• Bachelor's degree in Marketing, Communications, Graphic Design, Public Relations, or a related field.

• Minimum of 2 years of experience in marketing, events, design, photography, or a related function.

Security & Travel Requirements

• Must be eligible to obtain and maintain a Secret Security Clearance.

• Must possess a valid driver's license.

• Ability to travel approximately 10% of the time.

WHY THIS ROLE MATTERS

• This role helps the Marketing team stay organized, aligned, and effective. By thinking through why we are doing things and keeping people and projects connected, the coordinator strengthens employee engagement, supports brand consistency, and helps bring Yulista's culture and story to life.

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.

REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.