Office Services Associate

Williams Lea by RRD is a global business support services company with a strong legacy-over 200 years of experience delivering world-class business solutions. We specialize in delivering skilled administrative support, document production, presentation design, and marketing and communications services to leading companies around the world-especially within legal, financial, and professional services industries.

We're a people-powered organization. With a presence in North America, the UK, Europe, and Asia Pacific, we have thousands of employees globally, all working together to help our clients operate more efficiently and effectively. Whether it's supporting law firms with critical document production or helping financial institutions manage high-volume print and digital communications, we're the behind-the-scenes team making everything run smoothly

The Office Services Associate position is responsible for providing general clerical office support (copy and finishing, delivery, supply management and intake functions) at a client site.

Pay: $18.50

Shift: Monday to Friday, 3PM - 12 AM

Job duties

(* denotes an "essential function")

• *Coordinate workflow within the team, prioritizing jobs and delegating duties to associates.

• * Assist the team in completing large jobs i.e. large numbers of reprographics requests, or high volumes of incoming/ outgoing mail packages

• *Ensure team provides outstanding service to client, while building strong customer relationships.

• *Immediately escalate any operational problems or issues to Lead, Supervisor or Manager.

• *Produce required reports on schedule.

• *Provide job intake services as prescribed by manager.

• *Read, interpret and understand all print request emails and forms.

• *Communicate with manager and client on job or deadline issues.

• *Direct Quality Assurance process to maintain efficient workflow and assure client satisfaction.

• *Monitor work flow to ensure jobs are completed efficiently, accurately and within deadlines.

• *Assess incoming requests selecting the best equipment and resources for successful completion, and load copiers with paper and toner as needed.

• *Make sure that team is following standard operating procedures at all times.

• *Train new employees on policies and procedures.

• *Handle sensitive and/or confidential documents and information.

• *Maintain all logs and reporting documentation as required.

• *Additional duties as required by client and manager, including but not limited to Financial data entry of expenses.

• *Must be able to lift up to 50 lbs. on a regular basis.

Job qualifications

• High school diploma or equivalent experience.

• Preferred one year office service office services experience preferably in a legal, banking or large corporate environment.

• Skilled in directing workflow.

• Skilled in the use of computers, software and/or digital reprographics equipment.

• Familiar with mail and reprographics procedures

• Ability to handle sensitive and/or confidential documents and information.

• Ability to make independent decisions and use problem-solving skills.

• Capable of demonstrating exemplary work ethics and professionalism at all times.

• Ability to work in a fast-paced team environment.

• Attention to detail with emphasis on accuracy and quality.

• Ability to prioritize work to balance multiple projects and deadlines.

• Ability to cultivate and maintain effective working relationships with client, team members, manager and others through excellent verbal and written communication skills.

• Exceptional customer service skills.

• Intermediate computer skills required.

• Must have good organizational skills.

• Professional telephone demeanor.

In a rapidly changing world, the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years.

Our 5,200+ talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments.

We're always progressing. Connecting technology with expertise and strong processes to transform support services. As we enter our third century, we continue helping businesses thrive in a future driven by digitization and virtualization.

It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law.

Williams Lea is a drug-free workplace and performs pre--employment substance abuse testing.

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All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.

RRD is an Equal Opportunity Employer, including disability/veterans