Conference Services Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Conference Services Coordinator - JLL

What this job involves:

You'll be the driving force behind seamless conference and event experiences that bring our teams together and strengthen client relationships. This role puts you at the heart of creating memorable moments that foster our culture of collaboration, locally and across the globe. From coordinating intimate team meetings to managing large-scale conferences, you'll ensure every detail aligns with our commitment to innovative ways of working. Your expertise in vendor management, logistics coordination, and stakeholder communication will directly contribute to events that empower our people to thrive and advance their careers. As part of a team that believes the most effective outcomes happen when everyone is supported, you'll play a vital role in delivering experiences that reflect JLL's dedication to excellence and inclusivity.

What your day-to-day will look like:

• Coordinate all aspects of conference planning including venue selection, catering, audio-visual requirements, and accommodation arrangements
• Manage vendor relationships and negotiate contracts to ensure cost-effective and high-quality service delivery
• Build Cvent registration websites, manage invitations, and deploy post-event surveys for comprehensive attendee engagement
• Utilize EMS (Event Management System) for conference room scheduling and coordinate ground transportation and VIP parking
• Develop and maintain detailed event timelines, budgets, and logistics plans for multiple simultaneous projects
• Provide on-site event management and troubleshooting to ensure seamless execution and attendee satisfaction
• Support virtual and hybrid event coordination using innovative technology platforms and tools

Required qualifications:

• Bachelor's degree in Event Management, Hospitality, Communications, or related field
• 2+ years of experience in conference coordination, event planning, or hospitality management
• Strong project management skills with ability to handle multiple events simultaneously
• Excellent written and verbal communication skills with attention to detail
• Proficiency in event management software and Microsoft Office Suite
• Ability to work flexible hours including evenings and weekends as events require
• Experience managing budgets and vendor relationships

Preferred qualifications:

• Certified Meeting Professional (CMP) or similar event management certification
• Experience with Cvent, EMS (Event Management System), Social Tables, and other event technology platforms
• Background in corporate event management or professional services environment
• Knowledge of hotel and venue contracting processes
• Experience with event registration and attendee management systems
• Ability to travel up to 25% to support meetings and events at client facilities
• Skills in delivering concierge-level white glove service with strong customer service mindset

Location:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.