Meeting Event Manager II (Associations)

What You'll Be Doing

• Lead end-to-end planning and execution of association and tradeshow events, including logistical planning, vendor procurement and management and facility and vendor specification development.

• Develop and manage comprehensive event timelines, budgets, and specifications, ensuring all deliverables meet client objectives and deadlines.

• Lead the full supplier management process-negotiating and overseeing contracts for AV, general service contractors, and destination management companies-from RFP and contracting through event execution and final billing, ensuring accuracy and compliance throughout.

• Serve as the primary client contact, maintaining proactive communication, managing expectations, and providing strategic guidance throughout the event lifecycle.

• Collaborate with internal teams (Account Management, Sourcing, Registration, Housing, and Supplier Relations) to ensure seamless execution and alignment with client goals.

• Provide onsite leadership during events, resolving challenges, managing VIP logistics, and ensuring flawless delivery of all program components.

• Conduct post-event reviews and client debriefs, identifying opportunities for improvement and future growth.

• Stay current on industry trends and best practices in association and tradeshow management to bring innovative solutions to clients.

What You'll Bring

• Bachelor's degree or equivalent experience.

• Minimum 3+ years of experience in meeting/event planning, with emphasis on association events.

• Strong knowledge of event logistics, vendor management, onsite event management, and budget management.

• Proven ability to manage multiple projects and maintain client relationships.

• Excellent communication skills-both written and oral.

• Proficiency in Microsoft Office and ability to learn new technology quickly.

Nice To Have

• Experience with international destinations

• Experience with convention center events.

• Prior success in building and maintaining key client and vendor relationships.

• Prior experience negotiating supplier contracts and driving cost savings.

Working Logistics & Things You Should Know

• This is a remote role.

• Travel required: approximately 20%. Travel includes weekends for onsite event operations.

• Fast-paced environment managing multiple concurrent projects.

• High level of client interaction and responsibility for overall program success.

Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, 401k, tuition reimbursement, paid time off, and more! Part-time employees may qualify for medical, 401k, and paid time off depending on total hours worked. View all details at www.MaritzBenefits.com.

Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please.

Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-9761 or by sending an email to peopleanddevelopment@maritz.com.