Administrative Assistant, Agriculture, Utilities & Transportation

Thank you for your interest in a career at Northcentral Technical College (NTC).

NTC offers outstanding career opportunities at our beautiful campus with state-of-the-art technology and a stimulating and diverse environment. Employees are offered an amazing Total Rewards package with competitive salaries, excellent benefits, and generous paid time off - including two paid closures for the winter holiday (Christmas - New Year) and summer (week of July 4th), for most full-time positions. NTC is "The College that Cares" and makes a difference in the lives of our employees and students. If you have the desire to help students while positively impacting the community, we'd love for you to join our team! See why our current employees did!

Starting Hourly Rate Based on Qualifications:

JOB SUMMARY, DESCRIPTION & QUALIFICATIONS:

Job Summary

The Administrative Assistant for Agricultural Sciences, Utilities, and Transportation provides comprehensive administrative support to the Dean, Learning Coordinator, Project Coordinator, faculty, and students. Key duties include managing schedules, organizing meetings, coordinating events, maintaining records, and overseeing office operations. The role involves assisting with Workday tasks and technical support. Additionally, the Assistant serves as a communication liaison, manages social media for the Agriculture Center of Excellence, and supports student and faculty needs, ensuring efficient and seamless division operations.

Essential Functions and Responsibilities

The following duties are primarily performed and are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily and successfully with or without reasonable accommodation.

Administrative Support

• Provide administrative support to the School of Agricultural Sciences, Utilities, and Transportation including creating reports, spreadsheets, data entry, Workday assistance, calendaring, scheduling, document retrieval, research, andassisting with questions and needs of students, faculty, and staff.

• Schedule meetings, prepare agendas and materials, and take minutes.

• Coordinate the Dean's calendar and travel arrangements.

• Manage copier room organization, inventory, and office supply ordering for administration and programs.

• Assist the Learning Coordinator with class scheduling.

• Monitor the CDL email and course requirements, including motor vehicle record (MVR), evaluating driving records (if permitted), mailing drug test forms, updating the random drug test list, booking driving pads, and scheduling CDL tests and re-tests.

• Maintain an updated advisory contact list for the department, schedule all advisory meetings and take minutes.

• Submit activity pay for faculty and adjuncts.

• Complete Workday budget requests, review budget reports and divisional purchases.

Communication

• Serve as a communication link with leadership, faculty, and community partners.

• Provide technical assistance and training for staff and students in the operation of the use of campus technology.

Events

• Assist with coordinating, promoting, setting-up, and managing special events, trainings, program orientations.

• Manage Social Media pages for the Agriculture Center of Excellence and digital displays at the farm.

• Collaborate with Learning Coordinator, Agriculture Outreach Specialist, NTC K12 team, Program Directors and program faculty to ensure activities are ready for K12 events.

• Participate in K-12 events, College Exploration Days, career fairs and other marketing events.

Minimum Qualifications Required

In limited circumstances, NTC may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position.

Education: Associate's Degree (or Equivalent)

• Additional, pertinent experience will be considered as an equivalent of two years' post-secondary education.

Experience: 2 Years

Additional Experience Information:

• Proficiency in computer technologies including Word, Excel, Outlook, Adobe, and ability to type 45 wpm, required.

• Proficiency in oral, written, and electronic communication skills, required.

Knowledge, Skills and Abilities

In order to perform the functions and responsibilities of the position (listed above) the following knowledge, skills, and abilities, including language skills, reasoning and mathematical abilities are essential.

Language Skills:

Ability to read, write and comprehend instructions, reports and emails; speak and may present information to groups.

Math Skills:

Ability to accurately add, subtract, multiply, and divide in all units of measure; compute rate, ratio, and percent.

Reasoning Ability:

Ability to critically think and solve problems involving a variety of concrete variables with limited standardization; interpret written, oral and diagrammed instructions.

Technical Skills:

Ability to manage and track document changes; create, modify and format templates and files; ability to use multiple computer screens and multitask in several computer applications.

Customer Service Skills:

Ability to actively listen, discern key information, and respond professionally; ask follow up or clarifying questions to diffuse escalated situations and offer appropriate problem resolution when necessary.

Physical Requirements

Carrying/Lifting 10-25 lbs: Low

Carrying/Lifting 25-50 lbs: Low

Carrying/Lifting >50 lbs: Low

Sitting: Medium

Standing/Walking/Climbing: Medium

Squatting/Crouching/Kneeling/Bending: Low

Repetitive Hand/Foot Movement: High

Pushing/Pulling/Reaching Above Shoulder: Low

Work Environment

Indoor/Office Work Environment: High

Outdoor Weather Conditions: Low

Irritated or Agitated Individuals: Low

Hostile or Violent Individuals: N/A

Hazardous Fumes/Odors/Toxic Chemicals: N/A

Confined Spaces (as identified by OSHA): N/A

Work-Related Travel: Low

Smell Requirement: N/A

Specific Vision: High

Hearing: High

Taste: N/A