EXECUTIVE ADMINISTRATIVE ASSISTANT 1 -73161

Executive Service

Who we are and what we do:

The mission of the Tennessee State Fire Marshals Office (SFMO) is to prevent the loss of life and property to fire. The SFMO falls under the Department of Commerce & Insurance.

Job Overview:

The EAA1 will provide administrative support directly to the Assistant Commissioner (AC) of Fire Prevention. The AC of Fire Prevention oversees the Directors of the following divisions: Tennessee Fire Service & Codes Enforcement Academy (TFACA); Firefighting Commission (FFC); Codes Enforcement & Plans Review; Electrical, Residential, and Marina (ERM) Inspections; Manufactured Homes, Modular Buildings, Licensing, and Fire Complaints; Education & Outreach; Grants; and Programs & Policy.

Key Responsibilities:

This position provides executive-level administrative support to the Assistant Commissioner (AC) of Fire Prevention by:

1. Serving as a point of contact for the Fire Prevention division to both internal and external stakeholders and responding on behalf of the AC as requested.

2. Maintaining the ACs calendar, including scheduling meetings and arranging travel.

3. Assisting the AC and other divisional leadership with memos, travel authorizations, expense reports, and supply orders as needed.

4. Acting as the divisions timekeeper, including approving payable time and leave requests on behalf of the AC.

5. Authoring and disseminating the employee newsletter, as well as other communications, for the division.

6. Compiling and submitting weekly, monthly, quarterly, and yearly reports on an as-needed basis.

7. Completing additional administrative tasks and projects as needed by the AC or other divisional leadership.

Minimum Qualifications:

Bachelors degree and a minimum of two years of full-time professional administrative experience.

Pursuant to the State of Tennessee's Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the State's policy to provide an environment free of discrimination and harassment of an individual because of that person's race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran's status or any other category protected by state and/or federal civil rights laws.