Coordinator, Recruiting Operations (Athletics)

The Recruiting Operations Coordinator is the lead team member in the creation, implementation and execution of the programs in campus recruiting operations. This role is responsible for creating and communicating itineraries to recruits, their families and the coaching/recruiting staff prior to the on-campus visit. They work with vendors (hotels, restaurants, entertainment) prior to visits and will have a reach to different departments on campus (Academics, Housing, Player Development) to create a unique visit experience.

This position requires the ability to work a flexible schedule, including nights and weekends, and travel as needed.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

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Unofficial Visits

• Oversee the creation and implementation of all unofficial visit plans and itineraries.
• Oversee on campus tours (facility, campus, academics, housing) for unofficial visits.
• Oversee Home Game Recruiting Tailgates / Gameday Visits / Spring Ball / Junior Days.
• Entry/Ticket Distribution, Event setup and breakdown.
• Production of lanyards for recruits and guests.
• Food, Beverage and entertainment arrangements for tailgates.
• Submit all receipts/meals lists to within business office protocol.
• Create and submit all ARMS forms needed for unofficial visits (including receipts, etc..).
• Execute the logistics of the unofficial visit itinerary (Hotel Check In, Hotel Room Lists, Advancing Meals, Tours and Meetings).

Official Visits

• Oversee the creation and implementation of all official visit plans and itineraries.
• Consult with the Director of Scouting and General Manager on the identification of top prospects for official visits (pending HC approval).
• Work with the Coordinator of Recruiting Strategy to find critical items in the recruit of the prospect and their families for the official visit.
• Submit all official visit plans and itineraries to General Manager prior to the events for approval.
• Submit expected spend for each trip o General Manager prior to the events for approval.
• Create and submit all ARMS forms needed for official visits (including receipts/host forms, etc).
• Execute the logistics of the official visit itinerary (Hotel Check In, Hotel Room Lists, Advancing Meals, Tours and Meetings).
• Oversee on campus tours (facility, campus, academics, housing) for official visits.
• Create relationships with vendors (car services, hotels, restaurants) for use during official visits.
• Communicate with prospects and their families to obtain all personal information needed for official visits logistics.
• Coordinate with the Creative Team and oversee the execution of on campus Photo Shoots.
• Supervise the student intern group for all operational duties needed on official visits.

Administrative

• Assist Director of Scouting on booking coaches travel for open recruiting periods.
• Maintain constant communication with the University of Arizona business office making sure all Pcard/invoices/cash vouchers are being processed correctly and in a timely manner.
• Coordinate with the General Manager and Chief of Staff for budget creation and monitoring.
• Maintain constant communication with the University of Arizona compliance office making sure all compliance forms that pertain to recruiting operations are being processed correctly and in a timely manner.
• Understand all policies/provides from the University of Arizona compliance office regarding NCAA Rules and procedures.
• Understand all policies/provides from the University of Arizona business office regarding NCAA Rules and procedures.
• Assist with any operational duties as requested by the Head Coach/ Chief of Staff or Director of Football Operations.
• Budget accountability.
• Other duties as assigned.

Knowledge, Skills and Abilities:

• Strong
  organizational, problem-solving, and decision-making skills.
• Ability
  to innovate and adapt processes for efficiency and effectiveness.
• Excellent
  written, verbal, and interpersonal communication skills.
• Proficiency
  in Microsoft Office.
• Ability
  to manage multiple priorities in a fast-paced, high-pressure environment.
• Knowledge of NCAA, and Big-12 compliance rules and procedures.
• Self-motivated, results-oriented, and has a positive demeanor.
• Demonstrated organizational skills, including the ability to plan, establish priorities and successfully manage multiple priority projects.
• Demonstrated ability to develop and maintain positive interpersonal relations.
• Demonstrated ability to communicate effectively with individuals at all organizational levels, and project a positive, professional attitude.

• Bachelor's Degree
• One year of experience

• Two years of experience in football recruiting operations (FBS).

1. Describe your knowledge and understanding of NCAA and Big-12 rules and regulations, as they pertain to recruitment and regulations?

2. Please list below any experience you have had since 2015 with high school or college student-athletes. This includes working or volunteering in any capacity with a high school, AAU, sports club, junior college or 4-year institution student-athlete, athletics team or department.

3. Applicants for this position are subject to the following NCAA Bylaws 11.4.2, 11.4.2.1, 11.4.2.2, 11.4.3, 11.4.3.1, 11.4.3.2, 11.4.4, 11.4.4.1, and 11.4.4.2. You may be asked about these Bylaws in an interview, and you may be asked to sign a future affirmation confirming the same prior to or upon your employment by The University of Arizona, if you are selected for employment. Do you understand that by submitting your application for employment you are affirming that you have read these Bylaws, and that such Bylaws would not preclude your employment by The University of Arizona?

4. Are you the parent, coach, relative or guardian of a prospective student-athlete (i.e., student in 9-12 grade or 7-12 grade for men's basketball or junior college student) in the sport of men's basketball, women's basketball or football or have any other type of association with any prospective student-athlete in the sports of men's basketball, women's basketball or football? If yes, please explain.

5. Is your potential employment within the athletic department conditioned upon the enrollment of any prospective student-athlete (i.e., student in 9-12 grade, 7-12 grade for men's basketball or junior college) in the sport of men's basketball, women's basketball or football? If Yes, please explain.

6. Do you understand that failure to disclose any information related to your affiliation with a prospective student-athlete (student in 9-12 grade, 7-12 grade for men's basketball or junior college) in the sports of football, men's basketball or women's basketball might render your application ineligible for consideration?