Research Services Entry Professional

Job Summary:

The Administrative Research Core (ARC) Grants Lifecycle Coordinator in the Department of Obstetrics and Gynecology at the University of Colorado, School of Medicine is a full-time position responsible for supporting the financial administration and compliance of the Department's research portfolio and interacts with over 120 active sponsored grants and contracts for all Ob-Gyn research programs (federal, foundation, industry, and internally-funded). This position will also be responsible for the accurate organization of subcontract files for the Department of Obstetrics and Gynecology.

Key Responsibilities:

Subcontract Administration: 30%

• Coordinate subcontract proposal along with Pre-Award Coordinator by preparing the Letter of Intent and Subrecipient Commitment Form and communicating directly with the subrecipient contacts.

• Upon award, process subcontract request form, complete Marketplace Requisition, and facilitate signatures through Purchase Order setup.

• Monitor invoicing requirements and communicate with Grants and Contracts Coordinator and PI on the progress of work completed.

• Process invoice payment on a regular basis and manage Purchase Order as necessary working with OGC Post Award Administrator and Grants and Contracts Coordinator.

• Perform regular subrecipient monitoring.

• Maintain a comprehensive database of subcontract agreements and invoicing status.

Pre-Award Administration: 30%

• Formulate detailed budgets under guidance of Pre-Award Coordinator for proposal submissions and after-the-fact routings.

• Assist with negotiation with industry contracts to ensure all study activities are covered as written in the protocol.

• Work with PIs and Pre-Award Coordinator to prepare and submit grant applications, ensuring that all sponsor guidelines are met.

• Facilitate the execution of contracts and sub-contracts.

• Assist with the preparation of project-specific budgets, including proper application of F&A costs.

• Prepares progress reports in eRA Commons in collaboration with the PI.

• Coordinates all necessary information for Just-In-Time requests from the Office of Grants and Contracts and submits material within the required time frame.

• Processes OGC Formstack for the review of amendments and modifications.

Post Award Administration: 30%

• Act as liaison between the UCD Office of Grants and Contracts and the Department.

• Review notice of grant award with PI making note of any special restrictions and establishing subcontracts with participating institutions.

• Understand and apply negotiated budgets and terms, periodically reviewing study progress including patient enrollment information, generating accurate and timely invoices to Sponsors, and performing cost transfers as necessary.

• Completes actions to reconcile and analyze cash with sponsor balances against budget, expenses, and revenue.

• Assists with financial close-out of sponsored projects as required by sponsoring agencies with UCD Office of Grants and Contracts.

• Anticipate the necessity of no-cost extensions, carryforward, and continuations and facilitate these tasks as necessary.

Other Duties: 10%

• Develops and presents educational content to Department research faculty, staff, and professional research assistants at quarterly research meetings, faculty meetings, and other relevant meetings as necessary.

• Develops original content for Department research edition newsletter, including advising research personnel on changing regulations and policies/procedures.

• Assists the Research Finance Manager with developing general research policies and procedures relating to clinical research and is independently responsible for development and maintenance of department SOPs relating to regulatory policies and procedures.

• Networks with relevant University offices to build up the Department's Best Practices.

• Cross-trains with the other members of the team and provides service coverage when needed.

• Identifies and participates in training opportunities to enhance knowledge in all areas of responsibilities.

• Other duties as assigned.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

The Department of Obstetrics and Gynecology at the University of Colorado is a world-class research enterprise, ranked 25th in the nation by the Blue Ridge Institute for federal funding. The Department currently has an impressive research portfolio of $25M in existing federal and foundation grants and contracts through the lifetime of the projects, increasing in budget annually by $12M. Departmental faculty provide a full-spectrum of clinical care for women of all ages, participate in research, and provide education to students and residents

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 10/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• A bachelor's degree in public administration, business, business administration, finance, accounting, healthcare administration, or a directly related field from an accredited institution.

• Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year-for-year basis

Preferred Qualifications:

• One or more years of professional experience working in government, non-profit and/or academic administration.

• Experience in pre- and post-award contracts and grant administration.

• Experience interpreting and applying policies from multiple levels of authority (federal, state, and institutional) and serving as a resource for others.

• Expert at using the computer systems innate to Anschutz Medical Campus administration, including routing grants and contracts, establishing new funds, and closing inactive funds.

Knowledge, Skills and Abilities:

• Ability to communicate effectively, both in writing and orally.

• Demonstrated ability to work effectively with a diverse population of faculty, staff, and students; experienced in the supervision of administrative and support staff personnel.

• Effective communication/presentation skills and a proven track record of forming collaborative and effective working relationships with physicians and administrative staff.

• Outstanding customer service skills.

• Commitment to fostering the Department of Obstetrics and Gynecology's mission of diversity and inclusion in hiring practices, patient care, and, in an ongoing manner, facilitating an inclusive workplace at all freestanding sites of practice.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Olivia Castillo @ Olivia.Castillo@cuanschutz.edu

Screening of Applications Begins:

Screening begins on (date). Immediately and continues until 12/15/25.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $48,070-$61,145

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.