SCHEDULING & STAFFING SPEC

General Purpose of Job:

The Scheduling & Staffing Specialist determines the scheduling and staffing needs of the Children's Center with limited oversight and direction from the Managers of Children's. In addition, they complete timekeeping processes to ensure the organization has appropriate resources to meet the needs of our patients while interpreting various union and non-union pay practices correctly.

Essential Duties:

This job description is intended to cover the minimum essential duties assigned on a regular basis. Caregivers may be asked to perform additional duties as assigned by their leader. Leadership has the right to alter or modify the duties of the position.

• Ensures adherence to and participates in scheduling practices that meet the needs of our patients and the organization
• Assesses and determines department staffing needs using reporting analytics, established staffing guidelines, bargaining unit agreements, and other operational information.
• Balance caregiver resources based on patient and departmental needs.
• Determines staffing vacancies and contacts caregivers to fill open shifts.
• Coordinates staffing data, including absences for all departments.
• Conducts timekeeping practices ensuring consistent adherence to policies across all departments.
• Consistently documents accurate information in Kronos.
• Compiles data and prepares regularly scheduled or special reports, analyses, and statements.
• Continually expands knowledge and expertise in the staffing process and Kronos application.
• Assists all levels of Management in their interpretation and compliance of all policies, union contracts, regulations and laws relating to timekeeping and scheduling.
• Provides excellent customer service to all customers, fostering an environment of teamwork and high productivity and practices fiscal responsibility through improvement and innovation.
• Balance and Maintain schedules for RNICU, Pediatrics and PICU Caregivers, including on call, per diem and transport schedules

• Greets customers and offers assistance using AIDET.
• Answers incoming telephone calls promptly and courteously, states greeting, name, unit and offer of assistance. Takes messages and delivers to appropriate Caregiver in a timely manner.
• Maintains the patient's medical chart by ensuring all forms are properly labeled and incorporates them into the chart in a timely, organized, and accurate manner. Confirms each patient chart contains a signed consent for treatment. Completes and documents physician ordered consults timely and accurately.
• Maintains the departmental records of admission, discharges, files, reports, schedules, etc.
• Maintains the Pyxis patient label book.
• Communicates significant information regarding patient to appropriate health care team.
• Identifies and trouble shoots technology failures and handles computer down time. Checks EPIC downtime PC daily. Completes daily checklist accordingly.
• Maintains hospital standards by participating in mandatory in-services and requirements.
• Special Care Nursery (in addition to the duties above):




• Support unit lockdown by maintaining security code lists, answering phone and verifying entry to unit viacamera and confirmed access code
• Enter immunization into MICR
• Maintain HUGS system-tags, alarms, patient administration (registering, discharging)
• Maintains a clean and orderly nursing unit, empties trash and cleans equipment, provides all cleaning support to equipment and unit