(Hybrid) Experiential Learning Coordinator - Career Development Center - Chambers College of Business and Economics

The Career Development Center in the Chambers College of Business and Economics at West Virginia University is currently accepting applications for a (Hybrid) Experiential Learning Coordinator.

About the Opportunity

The Experiential Learning Coordinator will design, coordinate, and manage experiential learning opportunities that prepare students for career success through hands-on professional experiences. This position will develop and oversee externships, industry trips, site visits, and other out-of-classroom learning initiatives that enhance student resumes and create competitive job candidates. The coordinator will serve as a key liaison between the college, industry partners, and students while ensuring operational excellence and measurable outcomes.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 24 annual leave (vacation) days per year (employee leave)
• 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
• Wellness programs

What You'll Do

Experiential Learning Program Management

• Design, coordinate, and execute experiential learning programs, such as externships, micro-internships, industry trips, skills bootcamps, and more, while developing strategic partnerships with employers and industry professionals
• Develop comprehensive program timelines and manage all logistics, including transportation, accommodations, site visit schedules, and vendor relationships
• Oversee student recruitment, selection, and placement processes for experiential learning opportunities
• Provide pre-departure orientation and preparation to ensure students understand professional expectations and learning objectives
• Conduct industry research to identify emerging career trends and create structured learning frameworks with assessment tools
• Conduct post-program evaluations to measure learning outcomes, student satisfaction, and employer feedback to inform continuous improvement
• Collaborate with faculty and CCD staff to integrate experiential learning with curriculum and career readiness initiatives
• Partner with Chambers College student organizations to identify and execute programs designed to prepare their members for the workforce
• Contribute to strategic planning sessions and perform other duties as assigned to support the mission of the Chambers College

Industry Relations and Stewardship

• Cultivate and steward relationships with employers, industry professionals, and alumni through site visits and consultations
• Serve as the primary point of contact for employer partners and create employer orientation materials to ensure quality student placements
• Develop recognition strategies to acknowledge employer contributions to student learning

Student Support and Coaching

• Advise students on selecting appropriate experiential learning opportunities aligned with their career goals
• Develop marketing strategies and create student-facing resources, including program guides, application materials, and preparation toolkits
• Support students during experiential learning experiences, troubleshoot issues, and ensure quality learning experiences
• Facilitate reflection activities to help students articulate experiential learning on resumes and in interviews

Budget, Financial Management, and Reporting

• Build comprehensive program budgets, monitor expenditures, and create profit and loss (P&L) reports for leadership review
• Process invoices, purchase orders, and reimbursements while tracking cost-per-student metrics and return on investment
• Research potential funding sources, including grants and sponsorships for program expansion
• Develop assessment strategies, prepare regular reports on program metrics and outcomes, and maintain database systems to track participants and partners
• Assist with grant and donor reporting requirements and benchmark programs against peer institutions to drive continuous improvement

Operations, Compliance, and Collaboration

• Maintain compliance with university policies and coordinate liability waivers, vendor contracts, insurance documentation, and safety protocols

• Bachelor's degree in a related field.
• A minimum of two (2) years of experience in the following:
  • Experience in higher education, career services, experiential learning, employer relations, or related field
  • Demonstrated experience with event planning, program coordination, and logistics management
  • Proven track record of building and maintaining professional relationships with external partners
  • Experience managing budgets and financial reporting
• Any equivalent combination of related education and/or experience will be considered.
• All qualifications must be met by the time of employment.

Knowledge, Skills, and Abilities

• Strong project management and organizational skills with ability to manage multiple programs and meet deadlines
• Excellent communication and relationship-building skills with diverse stakeholders
• Proficiency with budget development, monitoring expenditures, and creating financial reports
• Experience with database management systems and Microsoft Office Suite
• Commitment to student success and understanding of career readiness
• Ability to work independently, problem-solve, and exercise sound judgment
• Flexibility to work occasional evenings and weekends and travel with students for multi-day programs

Preferred Qualifications

• Master's degree in business, Human Resources, Communications, Higher Education, or related field.

• Valid US driver's license

Application Materials

• Resume required
• Cover Letter preferred

West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees.

From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures.

At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values - service, curiosity, respect, accountability and appreciation - unite us as Mountaineers.

Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu.

West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status.