Administrative Assistant (Part-Time) in the Associate Dean's office - College of Education

Working Title: Administrative Assistant (Part-Time) in the Associate Dean's office - College of Education

State Role Title: Administrative and Office Specialist II

Position Type: Part-time - Wage / Part-time Salaried

Position Status: Part-Time

FLSA Status: Exempt: Not Eligible for Overtime

College/Division: College of Education

Department: 100048 - Education Programs

Pay Rate: Hourly

Specify Range or Amount: $18.54 per hour

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 12/09/2025

About JMU:

At James Madison University (JMU), we're more than just a publicly funded institution - we're a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

JMU offers several perks to all employees including:
* A Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.
* Free Access to the University Recreation Center (UREC): Employees can enjoy facility access and program registration privileges at UREC and University Park. This includes the climbing wall, equipment centers, and group exercise studios.
* A variety of voluntary benefits such as Pet Insurance, Identity Theft and Legal Protection Plans, and several other supplemental benefits.
* Holiday Breaks: The university is granted 12 holidays a year.
* Talent Development Trainings: The Talent Development department offers a wide variety of personal and professional trainings, eligible for all employees to join.

At JMU, we believe in Being the Change - and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

The Administrative Assistant offers comprehensive support to the Dean's Office, Associate Deans, and various departments within the College of Education. This position demands high levels of organization, communication, and adaptability to meet the ever-changing needs of the Associate Deans' Office and the College of Education. The Administrative Assistant represents James Madison University in all interactions and must exhibit high standards of professionalism and customer service.

Duties and Responsibilities:

• Providing clerical support to the Associate Dean's office by providing a well-organized office system, supporting and helping to ensure documentation and records are maintained.
• Provide scheduling and calendar support for the Associate Deans as needed.
• Act as the main contact for answering incoming phone calls to the College of Education.
• Act as the backup building coordinator for the College of Education when required.
• Provide travel support for all A-Deans, College Recruiter, and office personnel in the College of Education.
• Manage the use and reconciliation of a Small Purchase Credit Card (SPCC) for purchasing and travel processing.
• Provide daily administrative support to Associate Deans, including handling phone calls, emails, mail, and managing calendars.
• Maintain an understanding of how student scholarships are awarded.
• Create, edit, oversee, and distribute office materials.
• Event planning and coordination for the office, along with assisting with event planning in the College of Education (Dean's and Associate Dean's Offices).
• Deliver neat, professional, efficient, and competent work while paying close attention to detail.
• Keep records and filing systems organized for the office.
• Maintain a general understanding of the role and composition of programs within departments within the college, and colleges within the university.
• Maintain general knowledge of office equipment like copiers and printers.
• Other duties assigned by the Dean and Associate Deans in the College of Education.

Qualifications:

Required:

• Strong written communication and customer service skills.
• Excellent data management skills.
• Proficiency in Windows operating systems and Microsoft Office Programs, especially Excel and Word.
• Ability to work independently.
• Office management experience (i.e. answering the phone, excellent organizational skills, etc.)

Additional Posting Information:

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal background check.

This is a part-time wage position working up to an average of 29 hours per week over the course of a calendar year with no benefits.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.