Executive Assistant-Project Manager

Impact Lives, Impact Community

Family Health Centers of San Diego (FHCSD) is passionate about providing exceptional health care to all, especially underserved communities with limited health care options. Founded by a Latina grandmother/community advocate over 50 years ago in Barrio Logan, FHCSD has grown into one of the largest community health systems in the country. With over 90 sites, over 227,000 patients, and over 1.1 million healthcare visits last year, we provide a wide variety of health care and outreach services to a very diverse patient population. We are proud of our mission, our lasting community impact, and the cultural and individual diversity of our staff.

Job Profile Summary

Under the direct supervision of the Chief Operations Officer, this role provides vital administrative support and project management to drive the execution of strategic goals and initiatives.

Job Description

The Executive Assistant/Project Manager plays a critical role in supporting the Chief Operations Officer, offering a combination of administrative process expertise and project management skills to advance organizational objectives.

Job Roles

• Coordinates and manages the project calendars for the Chief Operations Officer, ensuring efficient scheduling and organization of key meetings.
• Engages in detailed managerial and organizational analyses and studies at the request of the leadership, offering insights and recommendations for improvement.
• Facilitates the enhancement of managerial effectiveness and operational efficiency through the design and implementation of effective systems and procedures.
• Participates in, coordinates, documents meeting information and ensures follow-up on meetings items, tracking outcomes and tracking, communicating, helping to ensure accountability.
• Leverages existing system functions or develops comprehensive easy to use systems for tracking projects, enhancing transparency and efficiency in project management based on project need.
• Acts as a conduit for the effective communication of directives from the Chief Operations Officer to the relevant teams and individuals.
• Maintains and organizes essential files and correspondence, supporting the administrative needs of the Chief Operations Officer.
• Oversees the organization and tracking of projects, demonstrating proactive project management and organizational skills.
• Adapts to additional responsibilities as required, demonstrating flexibility and a commitment to the organization's goals.

Experience/Specialized Skills

• At least 5 years of experience in an Administrative Assistant, Personal Secretary, or Executive Assistant role, with a preference for experience in supporting high-level executives.
• Proven track record in project management, with strong organizational and multitasking skills.
• Ability to work collaboratively across all levels of the organization, demonstrating excellent communication skills.
• Proficiency in a second language, particularly Spanish, is preferred, alongside superior written and verbal communication abilities.
• Advanced skills in Microsoft Office and a typing speed of at least 65 WPM.
• Experience in dictation and transcription is an added advantage, reflecting a versatile skill set.

Education/Certifications/Licenses/Registrations

• Bachelor's degree in Business Administration, Healthcare Administration, Political Science, Project Management, or a related field is required.
• An equivalent combination of education and experience that provides the necessary skills, knowledge, and abilities to perform effectively in the role.

In the spirit of pay transparency, we are excited to share the base range for this position, exclusive of fringe benefits.

If you are hired at Family Health Centers of San Diego, your final base salary compensation will be determined based on factors such as geographic location, jurisdictional requirements, skills, education, and/or experience. In addition to these factors - we believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Please keep in mind that the range mentioned above is what we reasonably expect to pay for the role. Hiring at the maximum of the range would not be typical in order to allow for future and continued salary growth. We also offer a generous compensation and benefits package (more information on our benefits offerings is available here: FHCSD Wellness - Employee Hub (gobenefits.net)