Administrative Assistant

Job Description

We are seeking a proactive and detail-oriented Administrative Assistant to support the Strategic Development and Marketing teams in Lenexa, KS. This role serves as the operational backbone for two high-visibility functions, providing administrative coordination, invoice and budget tracking, event support, and day-to-day team assistance. The ideal candidate is organized, resourceful, and thrives in a fast-paced, people-focused environment.

Key Responsibilities

1. Core administrative support

• Provide daily administrative support to Strategic Development & Marketing leadership and team members.
• Manage calendars, schedule meetings, and coordinate logistics for internal and external engagements.
• Prepare, edit, and format documents, reports, and presentations as needed.
• Serve as a point of contact for internal inquiries, routing questions or requests appropriately.
• Maintain organized digital filing systems.
• Provide administrative and logistical support for department events, trainings, and meetings (e.g., leadership programs, workshops, conferences) as required.

2. Financial and invoice coordination

• Track, process, and reconcile invoices for events, programs, and business functions.
• Process department credit card statements and ensure timely submission of expense documentation.
• Partner with Accounts Payable to resolve discrepancies and support accurate budget tracking.

3. Operational support and special projects

• Provide general office support including mail distribution, supply ordering, and vendor coordination.
• Monitor shared inboxes and respond or escalate as appropriate.
• Assist with department-wide initiatives and special projects as assigned; may include research, scheduling, data entry, or light project coordination.
• Handle sensitive and confidential information with professionalism and discretion.

Core Competencies

These competencies reflect how the Administrative Assistant operates-by creating order, enabling execution, and strengthening the team's ability to deliver results with consistency and excellence.

• Ensures Accountability - Takes ownership of responsibilities, follows through reliably, and maintains high standards of accuracy and timeliness in all administrative and operational tasks.
• Manages Complexity - Handles multiple moving parts with clarity and composure, organizing information, processes, and priorities in a way that keeps the team aligned and productive.
• Collaborates - Builds strong working relationships, communicates openly, and supports colleagues across Strategic Development and Marketing to ensure seamless coordination and shared success.

Basic Requirements

• 2-3 years of administrative support experience.
• Local to the Kansas City Metro area.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Ability to effectively prioritize, handle multiple tasks, and work under pressure.
• Strong initiative, follow-through, and willingness to anticipate needs.
• Ability to take direction from multiple leaders while managing competing priorities.
• Strong written and verbal communication skills with the ability to interact across all levels of the organization.
• Demonstrated organizational excellence and high attention to detail.
• Ability to work in a fast-paced and ambiguous environment.
• High degree of integrity, professionalism, and discretion.
• Experience supporting projects through completion; comfortable coordinating moving parts.

Preferred Requirements

• Bachelor's degree in business or related field.
• Experience supporting a team within Training, Talent Development, Marketing, or other dynamic corporate functions.

About You: Mindset & Attitude

• You are a service-oriented professional who takes pride in making complex work run smoothly behind the scenes.
• You are a skilled organizer who brings structure, clarity, and follow-through to a fast-moving environment.
• You are proactive-anticipating needs, spotting gaps, and stepping in before others have to ask.
• You are a steady presence who keeps the team grounded through reliability, consistency, and attention to detail.
• You are calm under pressure, able to juggle multiple priorities while maintaining accuracy and professionalism.
• You are a relationship-builder who communicates clearly and collaborates easily across roles, teams, and levels.
• You are resourceful-comfortable figuring things out, learning new systems, and finding solutions when plans shift.
• You are trustworthy and discreet, handling sensitive information and confidential requests with absolute integrity.
• You bring positive energy, humility, and a team-first mindset-knowing your work elevates the performance of the entire department

Benefits

At Performance Contracting, our employees are our greatest asset. We put our people first and are proud to provide a comprehensive benefits package designed to meet the needs of our employees at every stage of life.

In our commitment to fostering an environment where everyone can thrive personally and professionally, we offer:

• Competitive pay
• Incentive bonus plan
• Employee stock ownership plan (ESOP)
• 401(k) retirement savings plan with match
• Medical, prescription drug, dental, and vision insurance plans with flexible spending account option
• Life insurance, AD&D, and disability benefits
• Employee assistance program (EAP)
• Flexible paid time off policy and paid holidays

PCG provides equal employment and affirmative action opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

PCG is a background screening, drug-free workplace. In accordance with the provisions of Tennessee Code Annotated (T.C.A.), Title 50, Chapter 9, PCG's Drug-Free Workplace Program includes drug and alcohol testing as part of the hiring process and throughout employment, as applicable.

Please note this job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

NOTICE TO STAFFING FIRMS, AGENCIES AND EMPLOYMENT VENDORS:

Performance Contracting Group and its affiliates will not accept unsolicited resumes from third party recruiters without a signed Fee Agreement in place AND a candidate has been submitted into our applicant tracking system (Dayforce). Vendor solicitation should be directed to the Corporate Recruitment Department directly; as such, firms that circumvent the required compliant process will be barred from submitting candidates. In the absence of a signed fee agreement AND proper resume submission, PCG does not recognize any claim on a candidate by a third party, will consider unsolicited resumes the property of the company and reserves the right to engage and hire those candidates without any financial responsibility to the third-party vendor.

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