Business Specialist

Rutgers University

life insurance, employee discount

United States, New Jersey, New Brunswick

Dec 01, 2025

Position Details

Position Information

Recruitment/Posting Title	Business Specialist
Job Category	URA-AFT Administrative
Department	NB Business and Admin Services
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Business Specialist for the NB Chancellor's Business and Admin Services. The NB Chancellor's Business and Admin Services department reports to the Associate Vice Chancellor for Finance of the New Brunswick Campus. The department provides business operations support to multiple departments reporting to the New Brunswick Chancellor as well as direct business support to the Office of the New Brunswick Chancellor. The Business Specialist will report to the New Brunswick Chancellor Business Manager. The Business Specialist will also support the NB School of Graduate Studies, with a dotted line to the SGS Business Manager. Among the key duties of the position are the following: Reviews and approves business transactions including requisitions, expense reports, CONCUR, cash deposits, general ledger adjustments and payroll commitment accounting instructions for multiple departments as assigned by the New Brunswick Business Manager. Uses broad discretion to approve or reject transactions based on compliance with university policies and procedures. Establishes positive relationships with the administrative staff in the departments he/she oversees, ensuring adherence to university policy and communication of changes in policies or procedures. Provides training to new staff on department specific GL and project codes and will ensure that they have appropriate access to university business systems needed to perform their job responsibilities. Performs monthly reconciliations of department payroll distribution, outstanding commitment reports, and transaction reports. Analyzes reports and assist departments with the interpretation of financial data. Ensures department adherence to budget. Handles projects as assigned related to implementation of New Brunswick wide processes such as annual department budget preparation, effort certification, and financial reporting. Maintains positive relationships with department administrative staff, program coordinators, directors, managers, and the Vice Provosts in the New Brunswick Chancellor's Office. Exercises good judgement and tact in resolving a diverse range of issues. Maintains a high level of professionalism while providing very precise, conscientious attention to details and have the ability to multi-task.
FLSA	Exempt
Grade	05
Salary Details
Minimum Salary	68278.480
Mid Range Salary	84393.980
Maximum Salary	100509.480
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs
Position Status	Full Time
Working Hours
Standard Hours	37.50
Daily Work Shift	Day
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through January 31, 2026. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree in accounting, finance, or business administration, or a related field and a minimum of two years in a financial/accounting function or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of generally accepted accounting principles and practices.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Good communication skills. Proficiency with Microsoft Office Suite.
Preferred Qualifications	Experience with Oracle Cloud Financials, PeopleSoft, Hyperion(EPBCS) , CONCUR, and Marketplace Procurement systems. Advanced excel skills proficiency.
Equipment Utilized
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	25ST2413
Posting Open Date	12/01/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	College Ave (RU-New Brunswick)
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement