General Admin Support

The Admin is responsible for performing various front office duties. This position requires a professional appearance and excellent phone skills. Will manage the company's lobby area. Greets and directs all visitors, including vendors, clients, job candidates and customers. Ensures completion of paperwork, sign-in and security procedures.Responsible for providing day to day administrative support to the General Manager & other depts.

Duties and Responsibilities:

* Maintain daily visitor schedule

* Ensure that guests have proper ITAR paperwork on file for visit

* Review checklist for contractors prior to entry (ensure they are on list, paperwork is up-to-date, and EHS training has been previously completed)

* Administer daily contractor questionnaire and contractor assessment form

* Supply daily PPE and materials to contractors (i.e. safety glasses, masks, proximity scanners, etc.)

* Administer daily questionnaire to employees upon entry and in compliance with current company guidelines

* Assist visitor sign-in at the computer kiosk

* Facilitate process of daily temperature checks of all people entering facility

* Follow security protocol for other visitors (non-contractors, non-vendors), escalate to supervision as needed

* Occasional audits of off-shift questionnaires and assessment forms

* Quality control documentation as needed

* Assist quality department with administration of paperwork

Essential Knowledge and Skills:

* Project independence, motivation and a success driven approach to complete responsibilities and meet goals

* Excellent and articulate speaker in a variety of settings

* Ability to coordinate and work effectively with many different departments, companies and personalities

* Ability to read, write and communicate in English to the degree necessary to perform the job

* Ability to multitask

Education and Experience:

* Previous experience in an Admin or security role preferred

* High school diploma or equivalent

* Must have an excellent background in Microsoft Office- (Word, Excel, PowerPoint)

* Must be able to multi-task and handle a heavy workload while meeting critical deadlines.

* Must be able to adapt and be comfortable with continuous process improvements and a change culture.

*Due to ITAR requirements, applicants must be a U.S. Citizen

* Regular attendance is an essential job function of this position.

* Sensitivity to confidential information is required

Note: This job description does not state or imply that these are the only duties/responsibilities to be performed by this Associate. The Associate may be required to perform additional duties within the capability of their skill level.

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