Administrative Assistant II

In this role, you will perform a variety of services in administrative support.

Your responsibilities will include:

Responding to routine correspondence under own signature or draft response for review on more complex correspondence
• Managing calendars for conflicts, schedule updates, block travel time, and ensure team visibility on key dates (e.g., PTO)

• Preparing meetings including scheduling, agenda prep, and note-taking for action items and follow-up tracking

• Monitoring recurring deliverables and deadlines, ensuring completion (e.g., monthly reports)

• Drafting and editing correspondence, summaries, and internal communications

• Preparing expense report submissions and processing

• Assisting in screening incoming calls or messages to prioritize key communications

• Accessing and preparing confidential memos and/or documentation
• Coordinating travel logistics, including flights, accommodations, and workspace arrangements
• Assisting with Time Sheet entry
• Assisting with other duties as assigned within designated

Education/Experience:

• A high school diploma is required; some college or applicable business certification is preferred
• 3 years minimum of office/clerical experience

To thrive in this role, you'll need:

• Strong demonstrated organizational skills with a high-level of attention to detail
• Utilize technology effectively - proficiency in Microsoft 365, Teams, and related systems, familiarity with HR platforms a plus.

• Maintain strong written and verbal communication standards

• Take initiative to identify process improvements and optimize administrative workflows
• Maintain strong follow-up ownership, ensuring commitments and deliverables are completed.
• Use logical or rational thinking to solve problems; make decisions based on personal judgment
• Ability to understand and execute the company vision and values of Team, Excellence, Service, and Trust

At Haskell, we offer a comprehensive benefits package, including health insurance, retirement plans, professional development opportunities, and more. Join us and be part of a team where your contributions make a difference.

Environmental Factors and/or Physical Requirements:

While performing the duties of this job, this position is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, and arm, hand and finger dexterity, including the ability to grasp, and visual acuity to use a keyboard, operate equipment and read application/form information. The associate frequently is required to sit, reach with hands and arms, talk, and hear.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, or protected veteran status.

Haskell will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008. The job description will be reviewed periodically as duties and responsibilities change with business necessities. Essential and marginal job functions are subject to modification.

Haskell is a Drug-Free Workplace.

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