Documentation Specialist

Your role and responsibilities

You will have the opportunity to prepare, distribute, and store accurate and timely customer and supplier documents for projects as per the company's/project's procedures. Each day, you will ensure effective version control and status tracking. You will also showcase your expertise by supporting colleagues with advice and guidance on documentation control issues.

- Work model: #LI-hybrid

This role is contributing to the Motion Service division in Lucca, Italy. Main stakeholders are internal relevant departments and external clients.

In this role, you'll help run what runs the world by taking on meaningful work that drives real impact, as you will be accountable for:

• Managing documentation related to safety and access to constructions sites, while ensuring they are retained in compliance with the company's/project's procedures, including format, receipt, registration, number, filing, recovery, and the issue of documents.

• Assisting in the preparation of the project document list, periodically updating and issuing the document list, as well as preparing and updating progress reports and collecting relevant signatures and approvals.

• Contributing to process enhancements related to document management and applying the document management system efficiently.

• Setting up the documentation management system and document controls process and supporting with other administrative and office-related tasks if/when required.

Qualifications for the Role

• Degree in Engineering, Technical diploma or equivalent qualifications

• You have 1-2 years of experience in technical or administrative roles

• You are at ease communicating in Italian and in English

• Detail-oriented approach and analytical mindset

• Ability to communicate effectively with customers and senior stakeholders

Benefits

Locally, you can count on:

• Competitive compensation: Attractive salary packages and performance bonuses.

• Corporate welfare: Access to a wide range of services and personal well-being support.

• Career development: Structured career paths, individual development plans, opportunities for internal mobility, including international roles, technical and managerial training programs, mentoring and access to global learning platforms

• Flexibility and work-life balance: Flexible working hours, hybrid work options, and a strong focus on work-life integration.

• Employee Support: free services like psychological help, wellness coaching, and emotional support for employees and their families.

• Parental Leave: at least 12 weeks of fully paid leave for primary caregivers and 4 weeks for secondary caregivers, promoting DEI values.

• Meal allowance: Access to canteen is provided to support daily lunch expenses.

More about us

ABB Motion Service Division serves customers worldwide by maximizing uptime, extending product life cycle and enhancing the performance and energy efficiency of their electrical motion solutions. The Division is leading the way in digitalization by securely connecting motors and drives, increasing operational uptime and improving efficiency. The services offered make the difference for our customers and partners every day by helping keep their operations running profitably, safely and reliably.

Join us. Be part of the team where progress happens, industries transform, and your work shapes the world.
Run What Runs the World.

#ABBCareers #RunwithABB