Facility Coordinator

Make your next move an expert one.

At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities.

Why Colliers?

Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

BE Creative. BE Collaborative. BE Ambitious. Be all that and more at Colliers International. Join our team as a Facilities Coordinator

At Colliers International, we help leaders succeed by helping them build amazing workplaces, businesses and communities around the world. We do this by thinking differently, sharing innovative ideas and offering a unique and collaborative workplace where you can succeed.

As a Facilities Coordinator, you'll be responsible for responding to and resolving client requests or concerns for a corporate facility. With an eye for the details, you'll coordinate logistics, from managing contracts and conference facilities. You'll have the opportunity to learn about all aspects of facility management by participating in regular inspections, assisting on projects, and inventory management.

Primary Functions
* Oversees conference center management at our Louisville site to include managing conference room reservations via outlook and coordinating and assisting with set-up.
* Responsible for inventorying/stocking work rooms with all necessary supplies to include break rooms as well.
* Responsible for coordinating monthly meetings with all critical vendors (janitorial, coffee, etc.)
* Monitors overall facility appearance and coordinates with the landlord for building related items.
* Manages the services of the cleaning day porter as well as managing the day porter's schedule.
* Coordinates cleaning service with cleaning manager to ensure that all suites are properly maintained.
* Conducts daily inspections of conference rooms to ensure they are properly set prior to meetings.
* Conducts daily inspections of all suites utilizing Angus to document deficiencies.
* Participates in monthly facility and financial reviews. Including AP/Accruals/Month End reporting.
* Conducts monthly facilities meetings with management to review issues and receive feedback.
* Serves on the Emergency Response Preparedness Team.
* Orders supplies for facility-related items and day porters.
* Assists with internal facility moves to include coordinating movers, network, and other internal / external supports. Updates move/space coordinators to ensure accuracy.
* Reviews and track work orders and other service requests in Angus.
* Codes and inputs invoices into Nexus for Senior Facility Manager to approve for payment.
* Assists onboarding/access management with regard to facility related service providers.
Requirements
* High school diploma/GED equivalent; Bachelor Degree preferred.
* 5+ years of real estate property /facility management or related experience, or any similar combination of education and experience.
* Proficiency with Microsoft Office Suite.
* Strong organizational skills; detail oriented.
* Excellent oral and written communication and presentation skills.
* Ability to work with others well, give and take direction, and to interface with decision makers in a professional manner and maintain confidential information.
* Strong interpersonal skills.
* Proven record of excellent internal and external customer service.
* Ability to handle a variety of work with minimal direction and supervision.
* A strong team player, service-oriented attitude and unwavering positive outlook.

Colliers provides equal employment opportunity to all persons. No employee or applicant for employment will be discriminated against because of race, creed, origin, marital status, sexual orientation, age, otherwise qualified disabled or veteran status or any other characteristic protected by law.

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Make your next move an expert one and join us as we lead the industry into the future.

Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

Applications will be accepted on an ongoing basis.

Direct applicants only please, no agencies.

Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact accommodations@colliers.com for assistance.