Contract Specialist

Founded in 1964, New York Blood Center (NYBC) has served the tri-state area for more than 60 years, delivering 500,000 lifesaving blood products annually to 150+ hospitals, EMS and healthcare partners. NYBC is part of New York Blood Center Enterprises (NYBCe), which spans 17+ states and delivers one million blood products to 400+ U.S. hospitals annually. NYBCe additionally delivers cellular therapies, specialty pharmacy, and medical services to 200+ research, academic and biopharmaceutical organizations. NYBCe's Lindsley F. Kimball Research Institute is a leader in hematology and transfusion medicine research, dedicated to the study, prevention, treatment and cure of bloodborne and blood-related diseases. NYBC serves as a vital community lifeline dedicated to helping patients and advancing global public health. To learn more, visit nybc.org. Connect with us on Facebook, X, Instagram, and LinkedIn.

The Contract Specialist will be a key member of the Law Department, responsible for managing, administering, and coordinating a wide range of contracts across the enterprise. Reporting to the Senior Executive Director - Legal Operations, Insurance & Risk Management, this role supports the entire contract lifecycle, from initiation and negotiation through execution, renewal, and termination. The Contract Specialist will ensure that all agreements are efficiently processed, compliant with organizational policies, and aligned with business objectives.

This role serves as a bridge between Legal and internal teams including Operations, IT, Real Estate, Sales, Business Development, Finance, Procurement, Quality and Human Resources.

Contract Lifecycle Management

Manage the full lifecycle of contracts using NYBC's Contract Lifecycle Management (CLM) system, including drafting, review, routing, execution, renewal, amendments, and archiving.
• Set contract milestone alerts - such as expiration dates, renewal deadlines, and key deliverables - for responsible parties to ensure timely actions and minimize risk.
• Collaborate with cross-functional teams to collect required information, support negotiations, resolve issues, and provide regular status updates.
• Provide training on NYBC's CLM system and guidance on contract policies, procedures, and best practices to internal teams.
• Develop and maintain training documents and video guides for NYBC's CLM system.

Contract Compliance

• Support the contract compliance process by ensuring agreements align with internal policies, protocols, and established regulatory guidelines.
• Review contract terms for completeness and consistency; identify potential issues and escalate complex or legal matters to appropriate legal counsel.

Template and Document Management

• Maintain and update contract templates, clause libraries, and playbooks to reflect evolving policy or procedural changes, legal requirements, and business needs.
• Standardize contract language and terms to ensure consistency and improve efficiency across the organization.
• Support initiatives to streamline contract workflows and enhance documentation processes.

Reporting and Continuous Improvement

• Support contract data analysis, reporting, and metrics tracking to identify trends, bottlenecks, and opportunities for process improvements.
• Assist in the implementation of process enhancements, technology upgrades, and best practices related to contract management.
• Contribute to organizational knowledge sharing and training initiatives to improve contract management capabilities across departments/divisions.
• Participates in meetings and committees, as needed.
• Makes recommendations for improvements of business unit's processes and practices as they relate to contract management.
• Maintains Law Department files in accordance with applicable record retention protocols.
• Works on special projects as assigned.
• Any related duties as assigned.

Education:

• Bachelor's degree in Legal, Business or related field.
• Strong understanding of contract types and terms.
• Proficiency in contract management systems and tools (e.g., CLM, Salesforce, Adobe Sign).

Experience:

• 3-5 years of experience in contract management, preferably within healthcare, pharmaceuticals, or a similar regulated industry.
• Paralegal Experience a Plus.
• Notary Public a Plus.

Any combination of education, training and experience equivalent to the requirements above that has supplied the necessary knowledge, skills, and experience to perform the essential functions of the job

Travel:

• Travel as needed for special projects.

Knowledge:

• Knowledge of a variety of software applications (Microsoft Office Suite).
• Experience in using database software systems - Conga CLM or other CLM systems and Salesforce.

Skills:

• Cultural competency and the ability to communicate effectively in a culturally sensitive manner with both individuals and groups from diverse backgrounds.
• Effective communication skills to liaise with internal and external stakeholders.
• Strong organizational skills.
• Strong attention to detail in all work processes.
• Maintains a high level of confidentiality.
• Excellent organizational skills and attention to detail.

Abilities:

• Ability to maintain accurate paper and electronic records.
• Ability to effectively solicit, cultivate, and build relationships with constituents and organizations.
• Ability to interact with individuals at all levels of the organization (including C-Suite executives) and customers in a helpful, courteous, and friendly manner while demonstrating sensitivity to and respect for diverse populations.
• Ability to work in a strong team environment.
• Ability to plan and organize job tasks or resources in an efficient manner.
• Ability to be responsive and available to management in order to address issues and concerns as they arise.

• Ability to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.

• Ability to manage multiple contracts and deadlines in a fast-paced environment.

For applicants who will perform this position in New York City or Westchester County, the proposed annual salary is $85,000.00p/yr. to $95,000.00p/yr. For applicants who will perform this position outside of New York City or Westchester County, salary will reflect local market rates and be commensurate with the applicant's skills, job-related knowledge, and experience.

Unless otherwise specified, all posted opportunities are located in the New York or Greater Tri-State office locations.