Recruiting Coordinator

Simtra BioPharma Solutions (Simtra) is a world-class Contract Development Manufacturing Organization, partnering with pharmaceutical and biotech companies to bring their sterile injectable products to market. With facilities in Bloomington, Indiana, US and Halle/Westfalen, Germany, we offer a wide range of delivery systems including pre-filled syringes, liquid/lyophilized vials, diluents for reconstitution, powder-filled vials and sterile crystallization.

Our product types include biologics and small molecules, cytotoxics, highly potent compounds, diluents for reconstitution and vaccines - which are all directly injected into patients worldwide. As such, there is a strong emphasis on quality and continuous improvement at Simtra. We hold ourselves to the highest quality and regulatory standards.

While our primary focus is cGMP manufacturing, we offer many support services including formulation and development, lyophilization optimization, global regulatory support and secondary packaging. Our teams are driven to help clients scale, innovate and bring life-changing medicines to patients worldwide.

Why join Team Simtra? Because we:

Make it HAPPEN - We bring a growth mindset to every opportunity, developing new skillsets and exceeding our expectations and those of our customers.

Make it TOGETHER - We work as one, respecting each voice and tapping into our unique strengths across teams-so we can solve problems in new ways.

Make it RIGHT - We hold ourselves to a high standard of excellence,fulfilling our commitments to the customer, their patients, and our team members.

Make it COUNT - We take pride in our day-to-day work, knowing the impact we make - taking on challenges big and small to improve patient health.

This role:

As a Recruiting Coordinator at our site in Bloomington, IN, you will be a key ambassador of our employer brand, ensuring every candidate interaction is thoughtful, timely, and engaging. You'll support the full-cycle recruitment process by coordinating interviews, managing candidate communications, and driving operational excellence. This role is ideal for someone passionate about creating exceptional candidate experiences and continuously improving recruitment processes in a fast-paced, high-impact environment.

The responsibilities:

Candidate Experience & Engagement

• Serve as the primary point of contact for candidates throughout the interview and onboarding process.
• Ensure timely, personalized communication to candidates at every stage of the hiring journey.
• Coordinate interviews, travel arrangements (if applicable), and follow-ups with professionalism and care.
• Support hiring managers in delivering a consistent and welcoming experience to all candidates.

Recruitment Operations

• Maintain accuracy and integrity of data Greenhouse (ATS).
• Prepare offer letters and facilitate pre-employment screenings, background checks, and onboarding logistics.
• Collaborate with Talent Acquisition Partners to support hiring initiatives and recruitment campaigns.
• Assist in organizing and executing hiring events, job fairs, and community outreach efforts.

Continuous Improvement

• Identify opportunities to streamline and enhance recruitment workflows and candidate touchpoints.
• Gather feedback from candidates and hiring teams to inform process improvements.
• Support reporting and analytics efforts to track recruitment metrics and identify trends.
• Participate in cross-functional projects aimed at improving the overall talent acquisition strategy.

System Administration & Optimization

• Administer and maintain Greenhouse and related recruitment platforms.
• Configure workflows, templates, and user permissions to align with business needs.
• Monitor system performance and troubleshoot issues.

Qualifications:

• Associate's or Bachelor's degree in Human Resources, Business, Communications, or related field or 2 years of experience in a Recruiting Coordinator role
• 1-2 years of experience in recruiting coordination, HR, or talent acquisition support.
• Experience in a manufacturing or pharmaceutical environment is highly desirable.
• Strong interpersonal and communication skills with a customer-service mindset.
• Proficiency in Microsoft Office and experience with ATS platforms (e.g., Workday, Taleo).
• Ability to manage multiple priorities while maintaining attention to detail.
• Passion for continuous improvement and delivering high-quality candidate experiences.

In return, you'll be eligible for[1]:

• Day One Benefits
  
  
  
  • Medical & Dental Coverage
  • Flexible Spending Accounts
  • Life and AD&D Insurance
  • Supplemental Life Insurance
    
    
    
    • Spouse Life Insurance
    • Child Life Insurance
    
    
    
    
  • Short and Long-Term Disability Insurance
  • 401(k) Retirement Savings Plan with Company Match
  • Time Off Program
    
    
    
    • Paid Holidays
    • Paid Time Off
    • Paid Parental Leave and more
    
    
    
    
  • Adoption Reimbursement Program
  • Education Assistance Program
  • Employee Assistance Program
  • Community and Volunteer Service Program
  • Employee Ownership Plan
  
  
  
  
• Additional Benefits
  
  
  
  • Voluntary Insurance Benefits
    
    
    
    • Vision Coverage
    • Accident
    • Critical Illness
    • Hospital Indemnity Insurance
    • Identity Theft Protection
    • Legal and more
    
    
    
    
  • Onsite Campus Amenities
    
    
    
    • Workout Facility
    • Cafeteria
    • Credit Union
    
    
    
    
  
  
  
  

[1] Current benefit offerings are in effect through 12/31/25

Disclaimer

This job description is intended to provide the minimum knowledge, skills and abilities necessary to perform the job. It may not be inclusive of all the duties and responsibilities of the job. Simtra reserves the right to make modifications based on business requirements.

Equal Employment Opportunity

Simtra is proud to be an equal opportunity employer. Simtra evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Data Privacy

To learn more about Simtra's approach to data privacy, please review the Simtra Recruitment Platform Global Privacy Policy: https://simtra.com/privacy-policy/