Civil Unit Supervisor

The Washington County Sheriff's Office is seeking a Civil Unit Supervisor to provide oversight and bring professional knowledge in Oregon Service rules to the Civil Unit in the services Division. The Civil Unit Supervisor is responsible for and has extensive knowledge of the Oregon Sheriff's role in receiving, processing and serving Civil Process and enforcement orders and writs. The Civil Unit Supervisor ensures Oregon's service rules in ORCP 7, ORCP 55, ORCP 85, ORS and OAR are enforced, adhered to common practices and procedures related to the review of court documents for validity, creating and processing proof of service affidavits back to creditors, debtors, plaintiffs, defendants, petitioners and respondents and creates or reviews documents with complex legal language to describe the Sheriff's actions. Additionally, this position assists the Alarm Permit Unit with processing applications, receiving payments and providing education and guidance through the Alarm Permit Application process and enforcement of the ordinance. This position directly supervises the Concealed Handgun License Unit.

In the role of Civil Unit Supervisor, you will:

• Complete employee compass checks, performance appraisal, annual evaluation, counseling, discipline, training, goal setting, career planning, directing staffing resources and providing & guiding professional development. As well as review and evaluate time off requests.
• Review complex legal matters and procedures as it applies to civil process and Sheriff's enforcement duties.
• Supervise the County's alarm system permit processes, policies and procedures, ensuring ordinance timelines adhered to for processing of payments, assessing fees on false alarms and providing customer service emails and calls.
• Review writs of execution and perform the Sheriff's statutory duties to levy and sell real property under execution in Oregon Revised Statute Chapter 18.
• Provide information related to civil process, landlord/tenant and protection orders to the public or other employees by phone or in person to ensure compliance and understanding of the agency rules, regulations, or functions.
• Maintain electronic and hard copy files and accurate recordkeeping systems requiring sorting, filing, retrieval and distribution of records or other documents.
• Process, edit and proofread forms, memos, reports and correspondence for Civil Unit Manager from rough draft, notes, handwritten copy or recording equipment.
• Act as part of the Civil & Permits leadership team with responsibility for directly supervising the activities of Administrative Specialist II's in the Civil Unit, Alarm Permit Unit and Concealed Handgun License (CHL) unit.

About the Civil Unit at the Sheriff's Office:

The Civil Unit is responsible to the public and must maintain knowledge of the proper format (fair on its face) and service of notice process, including summons, subpoena, Restraining Orders, Extreme Risk Protection Orders, Writ of Assistance, Order of Assistance, Writ of Execution in the seizure or delivery of real or personal property, including landlord tenant evictions and child support enforcement documents. The Civil Unit is responsible for the intake, processing and service of all court-issued documents which require service upon the parties. The Civil Unit does not provide legal advice but is familiar with the legal proceedings, court decisions and case law associated with service rules, trespass and curtilage, court filings, sheriff's fees, enforcement of court orders, warrant exceptions and consent to enter private property for service or seizure of property or people. The Washington County Sheriff's Office Civil Unit has a high level of interaction with individuals in-crisis and provides direction to services, programs and resources available to petitioners or respondents. The Civil Unit explains Washington County Alarm System Control Ordinance requirements, penalties and adherence, regarding the alarm permit application process, the concepts of and fees for false alarm reduction and response to calls for service by the Washington County Sheriff's Office in contract cities and management of the alarm permit system for the City of Hillsboro. The Civil Unit enforces parking ordinances in Washington County, including ordering tow trucks for vehicles that fail to comply with pre-tow notices and violations.

About Washington County's Sheriff's Office

The Washington County Sheriff's Office (WCSO) is a full-service law enforcement agency located in Hillsboro, Oregon, serving the residents of the county's urban and rural areas. WCSO enhances public safety by fostering professionalism, compassion, and trust within its team and the communities it serves. WCSO is the primary first responder for unincorporated residents, offering services from routine patrol and crime investigation to specialized teams. The WCSO also operates the county's only jail and provides services to cities within the county on a contract basis.

Education and Experience:

• Possession of a high school diploma or equivalent; AND
• Five (5) years of work experience in civil process and/or law enforcement involving public contact; AND
• Three (3) years of experience in a supervisory or leadership capacity with responsibilities of reviewing the work of others, providing guidance, training and technical expertise to others, providing input for performance evaluations, and/or making recommendations in the hiring process.

• Must possess a driver's license valid in the State of Oregon and have an acceptable driving record per Washington County policy.
• Must be able to pass a thorough background investigation conducted by the Sheriff's Office.

Please be clear and specific in the applicable sections of the employment application about how your background is relevant. This information must also be consistent with your supplemental question responses. Please note: Answers to the supplemental questions are typically evaluated separately from your application.

Next Steps:

1. Apply today! Instead of submitting a resume, we ask that you complete and submit an online application, which will be used to screen for minimum qualifications (MQs) and to determine starting pay in accordance with the provision of the Oregon Equal Pay Law.
2. MQ Review: Human Resources will screen applications for MQs beginning the week after the posting closes.
3. Subject Matter Expert Review: Your responses to the supplemental questions will be evaluated and scored by a panel of subject matter experts. Your total score for this examination will affect your placement on the eligible list (a list of candidates eligible for interviews).
4. Panel Interview(s): The top six to eight (6-8) candidates will be invited to participate in a panel interview.
5. Background Investigation: The selected finalist(s) for this position must be able to pass a thorough background investigation conducted by the Sheriff's Office. The background Investigation for this position typically take 6-8 weeks to complete so you will want to plan accordingly. The information that will be required when you complete the Personal History Statement includes, but is not limited to:
   • Employment Information (past 10 years or back to age 17; 3 co-workers will be requested from each past employer)
   • Residential Information (past 10 years or back to age 17)
   • Financial Information
   • References (6 without using the same people as coworker or supervisor references)
   • Family Member Information
   • Driving History
   • Past/Present Drug Use and/or Controlled Substances
   • Criminal History
6. Conditional Offer: The Sheriff's Office will extend a conditional offer of employment, conditional on passing a drug screen.
7. Offer of Appointment: Human Resources will conduct a salary analysis for the successful candidate(s) and extend an offer of appointment.
8. Start Date: A start date will be determined after all conditions of employment have been met.

Please note: This recruitment may be used to fill future full-time and part-time vacancies inthe same classification, or job family,that may become available within the next six-month period.

Our Commitment to You
We are committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities. Our organization embraces innovation, collaboration and work-life harmony. We offer job stability, a comprehensive benefits package, and an opportunity to serve and support our community. We are an equal opportunity employer with a commitment to varied representation and an equal access workforce.

Veterans' Preference
If you are a Veteran and would like to be considered for a Veterans' preference for this recruitment, please review instructions using this link: Veterans' Preference Points.
Accommodation under the Americans with Disabilities Act: Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or e-mail: Careers@washingtoncountyor.gov at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.
Status of Your Application
You will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition. If you "opt out" or "unsubscribe" from email notifications from NEOGOV it will impact our ability to communicate with you about this and other recruitments.

Additional Resources:

• New to GovernmentJobs.com? Visit https://www.governmentjobs.com/home/applicationguide for a comprehensive, step-by-step guide on the application process.
• For technical support, contact Government Job's Live Application Support at 855-524-5627.

Questions (??'s) Regarding This Recruitment:

Laura Aranda, Talent Acquisition Business Partner

Email:Laura_Aranda@washingtoncountyor.gov