Admin Assistant to the Dean

The UNM Honors College is currently seeking a professional and detail-oriented Administrative Assistant to the Dean. This position is instrumental in providing comprehensive office support, assisting in various administrative tasks, and contributing to the overall effectiveness of the college. We invite qualified candidates to apply and become part of our commitment to academic excellence and student success.

• Provide staff and office support for the dean, including screening and handling telephone communications, greeting and directing visitors, and addressing administrative problems and inquiries as appropriate.
• Act as a primary point of contact and liaison between the office, students, and external constituents regarding a range of day-to-day issues.
• Organize and facilitate meetings and special events by scheduling and coordinating dates, times, venues, attendance, agendas, and facilities including catering and parking arrangements for events.
• Take minutes and provide administrative support, following up on matters arising from meetings.
  
• Compose and prepare written documentation and correspondence for the office. Screen and evaluate incoming and outgoing correspondence, preparing responses as needed.
  
• Schedule and coordinate the dean's appointments and travel arrangements, and oversee daily office activities.
  
• Gather, enter, and update data to maintain departmental records and databases as required. Establish and maintain files and records for the office.
  
• Coordinate and oversee the daily management of supplies, equipment, and facilities for the organization. This includes maintenance, inventory management, logistics, security, and related activities.
  
• Perform miscellaneous departmental job-related duties as assigned by the Dean.

See the Position Description for additional information.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Bachelors Degree
• Excellent oral and written communication skills for creating correspondence and reports.
• Exceptional customer service and organizational skills.
• Accurate and detail-oriented experience in data entry.
• Proficient in using MS Office, Outlook Calendar, and video conferencing software (e.g., Zoom, Teams, etc.).
• Previous experience in Higher Education settings.

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.