GME Business Services Professional - Contracts

Job Summary:

The University of Colorado School of Medicine's Office of Medical Education (OME) is seeking a detail-oriented and mission-driven professional to join the Graduate Medical Education (GME) team as a GME Business Services Professional - Contracts.

In this full-time University Staff position, you will play a key administrative role supporting the training of over 1,200 residents and fellows across affiliated teaching hospitals. This position serves as a vital liaison for these future physicians, researchers, and healthcare leaders, with responsibilities including managing Program Letters of Agreement (PLAs), coordinating incoming and international rotations, and ensuring compliance with accreditation and institutional requirements. The role requires strong independent decision-making and offers the opportunity to make a meaningful impact on the operational and regulatory success of GME programs.

Supervision Received: This position reports to the GME Compliance Manager.

Supervision Exercised: This position has no supervision, however, must maintain successful working relationships with internal and external partners.

Key Responsibilities:

PLA Systems Management -

• Oversee the full lifecycle of Program Letters of Agreement (PLAs) for all ACGME and non-ACGME GME programs, including coordination, drafting, review, and execution.

• Develop and maintain systems for tracking, organizing, and storing current and historical PLAs using MedHub and DocuSign, ensuring compliance and accessibility.

• Manage new PLA requests and site additions, ensuring accurate documentation and integration within MedHub systems.

PLA Communication and Coordination -

• Serve as the primary liaison for GME agreement processes, maintaining communication with program coordinators, external partners, and legal stakeholders to ensure timely execution and compliance.

• Coordinate contract review, language updates, and approvals in alignment with ACGME, CU, state, and federal requirements, while ensuring agreement accuracy and cohesion.

• Track and report on agreement statuses, maintain a centralized agreement library, and ensure updates are made promptly based on programmatic or regulatory changes.

International Rotation/International Conferences Oversight-

• Develop and manage procedures for international rotations and conferences, including application review, documentation accuracy, and coordination of School of Medicine officer approvals for resident and fellow travel.

• Collaborate independently with the University of Colorado Office of Global Education to ensure all international travel complies with institutional and regulatory requirements.

External Rotators Management-

• Establish and manage a system for overseeing external rotators from outside institutions, including application, documentation, and timeline tracking.

• Coordinate required agreements, compliance reviews, and system access (e.g., EPIC) in partnership with training programs and the GME Compliance Manager.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings. Additional on-site days may be required as needed. Please see the campus-wide policy for additional information.

Why Join Us:

Join the University of Colorado Anschutz Medical Campus, home to one of the nation's leading Graduate Medical Education (GME) programs dedicated to excellence in training the next generation of physicians. With over 100 ACGME-accredited programs and a strong commitment to innovation, community, and collaboration, our GME Office supports a vibrant network of residents and fellows across a wide range of specialties. Be part of a mission-driven team that plays a critical role in advancing education, research, and patient care at a top-tier academic medical center.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 10/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• A bachelor's degree in business, business administration, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.

• Two (2) or more years of professional level experience in business services, procurement, contracts, public administration, or graduate medical education.

  • A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Three (3) years of professional experience in business services, procurement, contracts, public administration, or graduate medical education.

• Prior experience in higher education working as a full-time professional.

• Prior experience in graduate medical education.

• Prior experience independently reviewing and liaising on contracts.

• Prior experience adhering to and communicating about policies and procedures.

Knowledge, Skills and Abilities:

• Ability to learn new software.

• Ability to communicate clearly, both in writing and orally.

• Ability to analyze and interpret data and perform basic mathematical calculations.

• Ability to establish and maintain effective working relationships with employees at all levels throughout an institution.

• Ability to learn policies and procedures and effectively convey the information to stakeholders.

• Mission driven - seeks out the why behind the work.

• Collaborates effectively within a team environment.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Brian Baxter, Brian.baxter@cuanschutz.edu

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by (2 weeks from posting). Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $58,792 - $74,784

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu .

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.