Position Details
Position Information
| Recruitment/Posting Title |
Administrative Assistant |
| Job Category |
URA-AFT Administrative |
| Department |
OIT-EI Telecommunications |
| Overview |
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities. |
| Posting Summary |
Rutgers, The State University of New Jersey, is seeking an Administrative Assistant for the Office of Information Technology. This position plays a critical role in ensuring the sooth day-to-day functioning of the office.
Among the key duties of this position are the following:
- Provides administrative office support, including but not limited to assessing office supply needs, scheduling virtual and in-person meetings, calendar management, reserving conference rooms, delivering mail, entering facility requests, and various administrative needs as determined by leadership.
- Enters purchase orders, expense reports, contract renewals in the purchasing system and track expenses in the department centralized financial tracking databases.
- Assists in the planning and execution of both team and department events and celebrations, identifying onsite locations, purchasing of event supplies, and logistical assistance to help ensure smooth and successful events and celebrations.
- Collects data needed for department cyclical reporting, which will be utilized for report preparation and submissions by Directors and Managers.
- Assists in the preparation of presentation, communication materials, and updating a departmental Sharepoint site under the guidance of managers and directors
|
| FLSA |
Nonexempt |
| Grade |
03 |
| Salary Details |
|
| Minimum Salary |
52602.480 |
| Mid Range Salary |
64788.980 |
| Maximum Salary |
76975.480 |
| Offer Information |
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. |
| Benefits |
Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits
- Life insurance coverage
- Employee discounts programs
For detailed information on benefits and eligibility, please visit:
http://uhr.rutgers.edu/benefits/benefits-overview. |
| Position Status |
Full Time |
| Working Hours (per week) |
|
| Standard Hours |
37.50 |
| Daily Work Shift |
|
| Work Arrangement |
Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System. |
| Union Description |
URA-AFT Administrative |
| Payroll Designation |
PeopleSoft |
| Seniority Unit |
|
| Terms of Appointment |
Staff - 12 month |
| Position Pension Eligibility |
ABP |
Qualifications
| Minimum Education and Experience |
- A bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing.
|
| Certifications/Licenses |
|
| Required Knowledge, Skills, and Abilities |
- Good communication skills and computer literacy.
- Experience with desktop productivity tools (MS Word, Excel, and PowerPoint.
- Familiarity with virtual meeting collaboration tools (Zoom, Webex, Teams).
|
| Preferred Qualifications |
- Knowledge of Cornerstone applications (SciQuest, Oracle Financial Manager, Tableau, Concur) Smartsheets, and SharePoint.
|
| Equipment Utilized |
- This position will utilize the desktop productivity tools, and software listed above.
|
| Physical Demands and Work Environment |
- Sitting, standing, moderate noise, open workspace/cubicle environment.
|
| Special Conditions |
|
Posting Details
| Posting Number |
25ST1470 |
| Posting Open Date |
07/15/2025 |
| Special Instructions to Applicants |
|
| Regional Campus |
Rutgers University-New Brunswick |
| Home Location Campus |
Busch (RU-New Brunswick) |
| City |
Piscataway |
| State |
NJ |
| Location Details |
|
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
Rutgers University
life insurance
Jul 15, 2025