Administrative Support Specialist

Eager to join a team where your skills are valued, your growth is nurtured, and your impact is profound? Look no further than Markon, a premier consulting firm deeply dedicated to advancing our nation's most critical missions.

At Markon, we don't just offer jobs - we offer opportunities for personal and professional transformation. Empowering our employees to lead, innovate, and excel, we foster an environment where new ideas are not just welcomed but celebrated. As a perennial Washington Post Top Workplace, we prioritize the well-being and success of our team members, ensuring they can bring their best selves to work.

Headquartered in Falls Church, Virginia, Markon has garnered national recognition for our unwavering dedication to excellence in serving the intelligence community, as well as federal civilian and defense agencies. Our growing reach extends across 17 states, 116 countries, and 5 continents, where our team of dynamic professionals collaborates to deliver unparalleled program and project management services.

Markon values people and the tremendous impact each individual can make - which is why we're consistently recognized as one of the best places to work in federal government consulting. Here, you can help solve the nation's most important challenges, surrounded by colleagues who help you grow, advance, and succeed. We are deeply dedicated to what matters - bringing out the best in each other to advance our clients' missions.

Join us and make a meaningful impact.

Markon is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, national origin, age, protected veteran status, or disability status.

Markon is seeking Administrative Support Specialists to support our NRO client at multiple locations across the US.

The ideal Administrative Support Specialist will be responsible for (but not limited to) the following tasks:

Maintain and manage schedules of appointments and meetings for managers, offices, and functions.

• Track the status of incoming and outgoing correspondence and actions.

• Pass and receive security clearances and prepare access lists.

• Manage office file plans and document archiving systems.

• Coordinate and arrange travel for unit managers and other staff.

• Process travel, training, and privately owned vehicle (POV) vouchers.

• Escort visitors and guests as needed.

• Provide backup administrative support to other offices in the directorate.

• Assist with onboarding new employees, including setting up phones and email groups.

• Manage office supplies and coordinate equipment repairs.

• Produce and coordinate documents such as instructions, spreadsheets, presentations, and reports.

• Monitor office phone lines.

• Maintain knowledge management tools, databases, and spreadsheets.

• Disseminate information to stakeholders.

• Evaluate, recommend, and implement improvements to administrative processes.

• Ensure meeting rooms are fully equipped and functional.

• Prepare presentation materials and background documentation for meetings.

• Plan, schedule, and manage logistics for meetings, conferences, and site visits.

• Record meeting minutes and brief administrative updates as needed.

• Prepare weekly status reports for initiatives and actions.

• Serve as a focal point or action officer for specific programs or processes.

• Ensure compliance with all NRO regulations, policies, and procedures.

• Track and monitor administrative and program support activities.

• Draft, proofread, and finalize all official correspondence.

• Create content for briefing packages and present information as required.

• Perform MAT Program Management Coordinator (PMC) duties.

Required:

• TS/SCI with a Counterintelligence Polygraph (Preferably with this client)

• High School Diploma, Associate's Degree, or Bachelor's Degree required (dependent on level)

• 2-10+ years of relevant administrative experience

• Experience managing schedules, coordinating meetings, and handling travel logistics

• Strong written and verbal communication skills

• Proficiency in Microsoft Office Suite and document preparation

Desired:

• Experience supporting government or defense agencies

• Familiarity with NRO processes and administrative systems

• Knowledge of records management systems and government travel regulations

• Experience coordinating large-scale meetings or off-sites