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Client: Talent Agency
Role: Accounts Receivable
Temp to Perm- 6-9 months conversion
Pay Rate: $25/hr -$28/hr
***Any experience in the entertainment, publishing, broadcasting, retail or relatable industry would be preferred
Location: Hybrid onsite 2 days a week (NYC10174)
****May be in office more during the first couple of week for training
We are hiring for a professional, sharp A/R Specialist with an entertainment-based client we are working with. This is an exciting opportunity to join a dynamic and fast-paced environment where your skills will directly support high-profile projects and creative ventures. If you're detail-oriented, thrive in collaborative settings, and are ready to take your accounting expertise to the next level within the entertainment industry, we want to hear from you!
Responsibilities
- Support the accounting team by performing a variety of core accounting tasks and ensuring timely, accurate reporting
- Responsible for invoicing and collection of client payments in accordance with company policies
- Handle basic accounts receivable and accounts payable functions, including data entry, billing, and follow-up on outstanding invoices
- Create and maintain customized Excel spreadsheets based on client needs
- Review contracts and booking reports to ensure accurate data entry in the accounting system
- Investigate and resolve issues related to held checks or wires; collaborate with relevant teams to gather necessary documentation
- Assist internal stakeholders with booking report submissions and provide support as needed
- Escalate unresolved booking report issues to the appropriate supervisor
- Maintain open communication with various internal and external stakeholders, including agents, assistants, attorneys, and client contacts
- Participate in the month-end close process, including revenue booking and adherence to revenue recognition policies
- Handle monthly billing adjustments and resolve any billing discrepancies
- Contribute to the accounts receivable budgeting process by providing accurate data and variance analysis
- Lead monthly training sessions for new team members on accounting procedures and booking processes
- Monitor and follow up on past due balances while maintaining strong client relationships
- Support special projects, company initiatives, and process improvement efforts
- Collect and upload profit statements; maintain and update booking and invoicing grids
- Demonstrate integrity and maintain confidentiality at all times
- Show initiative and willingness to take on additional tasks when needed
Qualifications - 2-4 years of experience in A/R or similar
- Proven experience reconciling accounts and financial statements
- Strong interpersonal and communication skills
- Ability to work collaboratively within a team and contribute positively to organizational culture
- Demonstrated ability to multitask and manage competing priorities effectively
- Comfortable operating in a fast-paced, high-volume, and dynamic corporate environment
- Proficient in Microsoft Office Suite (Excel, Word, Outlook, etc.)
- Skilled in 10-key by touch
- Typing speed of at least 45 words per minute
- Strong organizational skills with the ability to manage multiple tasks simultaneously
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual's skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
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Vaco
$25.00 - $28.00 / hr
May 23, 2025