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Transfer Admission Coordinator

University of the Pacific

United States, California, Stockton

3601 Pacific Avenue (Show on map)

May 21, 2025

Posting Details

Position Information

Job Title	Transfer Admission Coordinator
Union Level
Department	Admission
Campus	Stockton
Posting Number	201304034P
Full or Part Time	Full Time
Number of Months	12
Work Schedule	8 am - 5 pm Monday - Friday. Work is performed in normal office environment. Work is performed during standard business hours. May be required to work during non-standard business hours and weekends.
Position End Date
Open Date	05/20/2025
Close Date
Open Until Filled	Yes
Special Instructions to Applicants	For Applicants Seeking Job Opportunities within the University Internal: Internal applicants will be considered within the first five (5) business days of the posting period. External: External applicants will be considered on the sixth (6) business day of the posting period.
Sponsorship	This position is not eligible for a visa sponsorship now or in the future.

Position Summary Information

Primary Purpose	Under the general supervision of the Director of Transfer Admission, the Transfer Admission Coordinator serves as one of the first points of contact for the transfer admission team, providing a high level of customer service to all prospective transfer students. They provide support to the transfer team through the transcript evaluation process by reviewing course descriptions and recommending articulation decisions. Additionally, the Transfer Admission Coordinator will assist with emails, event planning and other administrative needs as it pertains to the undergraduate recruitment and admission plan of the transfer admission team.
Essential Functions	Understands all policies and processes related to transfer admission at University of the Pacific and provides in-house admission advisement to transfer applicants. Coordinate articulation efforts with faculty, advisors, and staff members of the Admissions and Registrar's Office for course description review and articulation decisions, including processing transcripts, course entry and academic follow up. Assures all articulations are processed according to established processing timelines. Works with staff and faculty regarding transfer records and application processes and policies. Maintain and update ROAR, and other articulation tools. Possesses the flexibility and knowledge to operate in several databases; this includes but is not limited to Banner, Slate, and OnBase. Liaise with Enrollment Technology, academic units, and the Registrar's Office to provide customer service as it relates to transfer admission. Responds to inquiries and application questions that come through the central transfer admission email and phone line which are often complex in nature. This requires a high level of attention to detail, strong communication skills, and a deep understanding of the admissions process and policies. Audits transfer applications against minimum university policies and programmatic standards and requirements. Provides data entry support to the admission and recruitment office, including but not limited to updating new and existing prospective student records, and entering events and trips in Slate. Performs other duties as assigned or requested to support the prospective transfer students and the transfer enrollment goals at University of the Pacific. University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.
Minimum Qualifications	Associate degree. One (1) year of work experience in an administrative, admissions or customer service role.
Preferred Qualifications	One (1) year of direct work experience working with student populations. High level of cultural competency. Demonstrated proficiency of computer office software including word-processing, spreadsheet applications and office databases. Experience performing professional outreach or advising with California community college transfer students, and a general understanding and appreciation of the needs of this population. Knowledge of Banner, OnBase and Slate systems. Excellent attention to detail, accuracy and time management skills. Knowledge and experience using standard computing tools including Microsoft Office applications, online databases, email, and web-based research tools. Experience and sensitivity in working with people of diverse backgrounds and cultures. Demonstrated experience in advancing social justice, equity, and inclusion in a university setting. Ability to engage and integrate culturally responsive practices and knowledge in their work.
Physical Requirements	The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties require constant sitting and repetitive motion while using computer keyboard and phone. Frequent walking, standing and simple grasping. Occasional climbing stairs, walking across campus, stooping and reaching. Constant communication using both spoken and written means. May be required to lift up to 25 lbs. Work Environment/Work Week/Travel: Work performed in a typical office environment. Work performed between standard business hours. Little to no travel.
Hiring Range	$18.99 - 23.74 per hour. (We consider factors such as, but not limited to, scope and responsibilities of the position, candidate's qualifications, internal equity, as well as market and organizational considerations when extending an offer.)
Background Check Statement	All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening. AB 810 Misconduct Disclosure Requirement: University of the Pacific complies with California Assembly Bill 810, requiring candidates accepting conditional job offers to disclose any final administrative or judicial findings, ongoing proceedings, allegations, resignations under investigation, or appeals related to sexual harassment or misconduct within the past seven years.
AA/EEO Policy Statement	University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.