Administrative Operations Analyst
Job Summary The anticipated duration of this temporary assignment is approximately 3 months.
Key Responsibilities:
Administrative Management
Oversee and maintain all administrative systems for smooth and efficient operation of the Derm Surgery Faculty including, calendar, travel, correspondence and filing. Expected to independently coordinate and manage a broad range of confidential, complex and high-level issues for all the Derm Surgeons. Monitor 5 Derm Surg Faculty long-range activities and commitments and have independent authority to make scheduling decisions on their behalf. This involves independent analysis and decision making that is framed by and often impacts other faculty, campus officials, University officials, and outside entities. Must be able to multi-task effectively and independently in a fast-paced, high volume, high profile office with frequent critical deadlines and constantly shifting priorities. Able to manage multiple projects while encountering multiple interruptions.
Correspondence & Document Management
Coordinate, prepare, edit and/or compose correspondence, presentations, and letters of support, nomination packets, and professional papers. Independently oversee the flow of all written correspondence to and from surgeons, ensuring that data is accurate and pertinent, assuring compliance with policies and procedures. Responsible for the management, storage and retrieval of information for surgeons, vetting documents for signature and responding to correspondence for action. Manage surgeons work-related financial matters. Exercise sound, professional judgment in dealing with confidential work problems, resolve high profile problems, and make recommendations in their absence.
Meetings & Event Planning
Organize department faculty meetings and executive leadership meetings. Manage special events, including faculty achievements celebrations; annual multi institutions retreats; faculty lunches; receptions; invited endowed lectures' and receptions for alumni. Related tasks include: preliminary meetings with principals to define purpose and tone of each event; establish and manage budget; select sites; select vendors; negotiate contracts.
Educational Coordination & Fellowships
Coordinates implementation of professional health educational activities, which may include program competencies, curriculum, and exams. Dermatology Fellowship Coordinator for 2-3 Derm Surgery Fellows per year: Full responsibility for the coordination and planning of the following program ACGME Procedural Dermatology Fellowship (2-3 fellows), beginning with the online application, interviews, appointment and orientation process as well as supporting the Resident Education Committee. Department liaison/coordinator for fellow related issues such as site review visits, internal audits, interdepartmental offices and drug companies in person, in writing or by phone. Manage and produce complex training program curriculum and schedules. Coordinates and updates SFMatch, the fellowship application system, reviews, downloads and processes all applications for review by faculty. Arranges interviews and coordinates with all selected candidates including scheduling individual schedules and ensuring compliance with University standard for physicians interviewing with the healthcare system. Works with the GME Office and Dermatology Academic Office to appoint matched applicants at all appropriate sites including adherence with all current policies including CA state licensure, DEA and other mandated credentialing prior to the beginning of their appointment. Supports and works closely with the fellows and physicians on their scheduling including vacation and education leave and serves as a reference and point of contact. Also assists in evaluations and all needed documentation for final completion of the program and board certification.
The final salary and offer components are subject to additional approvals based on UC policy.
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Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role. For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range. To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html Department Description UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions. Required Qualifications N/A Preferred Qualifications N/A About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide. Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. Job Code and Payroll Title 004263 ADMIN OFCR 2 CX Job Category Administrative Support, Temporary Employment Bargaining Unit Teamsters Local 2010 - Clerical and Allied Services Unit (CX) Employee Class Temporary Employment Location San Francisco, CA Additional Shift Details M-F: 8:30-5:30 |
University of California - San Francisco Campus and Health
Apr 21, 2025