Administrative Support Assistant (Class IV)

Openings as of 4/18/2025

Administrative Support Assistant (Class IV)

JobID: 4491

Position Type:
Secretarial/Clerical/Administrative Support Assistant (Class IV)


Date Posted:
4/18/2025


Location:
Bridgewater Elementary


Date Available:
06/18/2025


Closing Date:
04/30/2025



JOB ID: 4491 - Administrative Support Assistant (Class IV)-Full-time position beginning 6/18/2025.

Location: Bridgewater

Scheduled Hours/Days: M-F 7:00-3:30, 219 work days. 7 paid holidays

Qualifications:
High School Diploma required with a minimum of 3 or more years of administrative support and secretarial experience. Preference given to candidates with at least a 2-year degree. Must have excellent verbal and written communication skills.

Pay Rate/Range: $24.52/hr. - $26.34/hr. DOQ 2024-2025 employee agreement

Compensation/Benefits/Perks:
Comprehensive and affordable benefits package including:
Medical. Dental. Vision.
Life/AD&D, and Long-Term Disability Coverage.
403 (b) Plan and District Match
District Paid Life Insurance

Deadline: 4/30/2025 -EOE (4/18/2025) Employment is contingent upon the completion of a background check.

Job Summary:
The Administrative Assistant classification requires considerable secretarial skills and involve providing broad administrative support to the building administrator. This position requires moderately complex secretarial skills, and involves decision-making requiring discretion, judgment, and knowledge in the application of established district administrative policies and operations.

Responsibilities:
• Knowledge of general office procedures and practices.
• Knowledge and skilled in office etiquette and customer service procedures and routines.
• Knowledge of general record keeping maintenance routines to perform data/record maintenance in filing or recording data in hard copy or data filing systems.
• Fundamentals of computer operation and use, including Microsoft Office and Google documents.
• Familiarity with general office productivity software (i.e. word processing, spreadsheet, presentational software, email programs, etc.)
• District policies and procedures.
• General office equipment, e.g., copiers, facsimiles and phones
• Basic mathematics and bookkeeping.
• Phone etiquette and customer relations.
• Knowledge of student accounting and informational systems and specialized programs used in recording and maintaining student information and records.

Performs general receptionist functions that are "core duties" of any clerical/secretarial classification.
• Answering building/department phone(s)/lines and routing calls to the appropriate department(s)/person(s) after determining the nature of the call.
• Screens visitors/students/public coming into the office providing assistance with routine questions or directing visitors to appropriate parties. Checks ID's and assures persons in the building adhere to building/district rules and procedures. Takes messages and schedule appointments.
• Assisting students coming into the office with routine questions, preparing admit slips, or other related duties to assist office visitors.

Performs "core" clerical and secretarial functions that are characteristic and shared by any position within the classification series. Examples of "core duties performed in this classification level might include:
• Typing routine correspondence, agendas, letters, forms, or materials provided by staff in draft form.
• Copies and duplicates materials requested.
• Assists in preparing and assembling materials for newsletters, brochures, or department correspondence.
• Assists other clerical/secretarial staff by providing them support in accomplishing their job duties in times of peak demand or to meet work priorities.
• Participates and/or inputs student information and registration information.
• Sorts and distributes incoming and outgoing mail.


Serves as a liaison between district, building or public and the building/district administrator.
• Screens calls and determines which calls are appropriate for handling and which calls require the attention of administrator personnel or others.
• Provides information concerning programs, procedures, rules and/or department/building guidelines and rules.
• Serves as a resource to building/district personnel concerning general procedures, rules and administrative policies.




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