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Office Coordinator
 Equiliem | |
 United States, Massachusetts, Marlborough | |
 Apr 11, 2025 | |
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Job Description
POSITION SUMMARY: Receives visitors, provides general administrative support, and coordinates facilities for the office. ESSENTIAL FUNCTIONS: Serves as the first point of contact for visitors to the office and general phone calls Maintains orderly conference rooms, kitchen, and mail room with adequate supplies Uses Outlook Calendar to schedule meetings and manages meeting room space Sorts, distributes and handles incoming/outgoing mail. Maintains US Government Client and FedEx machines Coordinates and plans company social events Administers business card ordering for certain employee groups Directs Real Estate Management Company to assure proper cleanliness, room temperature, and maintenance Acts as Fire Warden Arranges meals and logistics for meetings and sales training Orders assessments and references for the Sales candidates Acts as vendor contact for: Real Estate Manager, FedEx, UPS, Konica Minolta and Client Performs varied administrative tasks including scheduling meetings, making travel arrangements, collecting documents from employees Regular attendance and timeliness is essential QUALIFICATIONS: Excellent verbal communication skills required Proficient in MS Office (Word, Excel, and Outlook) Strong customer service orientation and sense of confidentiality Detail oriented and a multi-tasker Must be able to lift up to 25 lbs Hepatitis B vaccination is not required however it is a nice to have. If the worker doesn't have the Hepatitis B vaccination they will not be allowed to go into the lab area. | |