Administrator for Nonproliferation Research and Development - Active Security Clearance Required

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States' security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are dedicated to fostering a culture that values individuals, talents, partnerships, ideas, experiences, and different perspectives, recognizing their importance to the continued success of the Laboratory's mission.

Pay Range:

$91,320 - $111,840 Annually

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting; pay will not be below any applicable local minimum wage. An employee's position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

We are looking for an Office Administrator to apply their talents and expertise in support of the Nonproliferation Research and Development (NPRD) Program. In this role, you will work independently to plan, develop, perform, and coordinate a wide range of advanced and diverse administrative activities and complex projects with changing variables and multiple factors that are not easily answered by standard procedures. This position reports to the Nuclear Threat Reduction (N) Program within the Global Security Principal Directorate.

In this role, you will

• Serve as the primary point of contact for NPRD administrative matters related to NA22 funded projects and University Consortia activities; oversee, plan, and execute operational and organizational requirements.
• Work with the external audit committee and Principal Investigators to manage on- and off-site Independent Assessments of NA22 funded activities, including securing facilities, managing logistics, distribution of administrative materials, and traveling approximately twice a year.
• Coordinate and execute operational aspects of reporting related to DNN funded activities.
• Develop, maintain, and optimize complex databases, spreadsheets, and tracking systems to monitor action items, ensure deadlines are met, and follow up on pending tasks.
• Gather, interpret, and analyze data related to consortia student activities, including tracking the career trajectories of students from the point of transitioning into graduate programs in fields of national interest.
• Conduct in-depth analysis of the data on areas of interest drawn by various National Labs, perform quarterly assessments of the collected data and compile comprehensive reports to be shared among LLNL points of contact, N Program Leader, and other National Labs, identify trends and patterns within the data.
• Provide leadership and supervision to team members, including assigning tasks, monitoring performance, offering guidance, and supporting professional development to ensure quality and efficiency in achieving organizational goals.
• Coordinate all administrative and logistical aspects of the annual, LLNL hosted, University Consortia related Summer School.
• Analyze and solve problems of increasing complexity, implement new techniques and procedures, interpret policies, and provide recommendations to improve processes and establish best practices.
• Review and validate documentation to ensure alignment with policies and procedures; identify compliance gaps and support the implementation of corrective actions.
• Work with NPRD Event Coordinator to assist with preparation of off-site program reviews.
• Provide logistical support, including transporting visitors at LLNL and Site 300 during tours and meetings.
• Perform other duties as assigned.

• This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire. Also, you must have the ability to obtain and maintain Sensitive Compartmented Information (SCI) access.
• Experience participating in and coordinating administrative and operational work activities and multi-faceted internal processes for the work unit and/or functional area.
• Experience contributing to and leading organizational projects with the ability to understand, interpret, and apply related policies and procedures and apply advanced organizational skills, attention to detail, accuracy, and follow through. Demonstrated effective leadership and team-building skills.
• Understanding of basic principles of personnel administration, policies and procedures and of HR compliance requirements for personnel administration (FLSA, ADA, EEO, etc.).
• Effective analytical, problem solving and decision-making skills necessary to independently advise, resolve, recommend and approve appropriate actions to implement solutions.
• Demonstrated effective interpersonal skills with the demonstrated ability to handle sensitive and confidential issues with tact, discretion, and mature judgment.
• Experience in data gathering, compilation, and analysis, and proficiency in using data analysis tools and software.
• Strong communication skills to effectively present findings and contribute suggestions for improvement.
• Advanced knowledge of personal computers and associated software including MS Office applications and experience developing complex reports for use in management decision making.
• Ability to travel two to four times a year.
• This position requires a valid California driver's license.

All your information will be kept confidential according to EEO guidelines.

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2025 Best Places to Work by Glassdoor!
• FlexibleBenefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our core beliefs - visithttps://www.llnl.gov/inclusion/our-values

Security Clearance

This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire. Also, you must have the ability to obtain and maintain Sensitive Compartmented Information (SCI) access. Please note that your current active Q or Top Secret clearance with DOE or another agency does not guarantee DOE SCI access approval; if you are denied access, you may be subject to reinvestigation of your existing Q or Top Secret Clearance.

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the useand/or possession ofmobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area whereyou are not permitted to have a personal and/or laboratory mobile devicein your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.

Ifyou useamedical device, whichpairs with a mobile device,you must still follow the rules concerningthe mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities requireseparate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under "Find Your Job" of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams:https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.

CaliforniaPrivacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitlesjob applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.