PROJECT POLICY ANL 3

This is an experienced-level position that requires a high level of analytical, critical thinking, creativity, organization and priority setting abilities. Incumbent shall function independently with minimal supervision and technical direction.

Incumbent has direct responsibility for the development, implementation, and ongoing operations of efficient and effective systems to provide analytical support for a wide range of strategic and tactical projects; manage and facilitate projects, define priorities and action steps, research ideas and plans with stakeholders, and make recommendations as appropriate. Independently performs the full range of responsibilities needed to support effective operation of the departments reporting up to the Associate Chief Operating Officer (which is comprised of approximately 2000+ FTEs).

Incumbent must possess excellent word-processing, grammar, editing, and proofreading skills. Must be able to set priorities and meet deadlines, as well as follow through on assigned tasks. Must be flexible and able to execute complex and diversified tasks in a heavy workload environment; sensitive to confidentiality, use tact and diplomacy when working with faculty and staff.

This position participates in meetings with collective bargaining representatives from CNA, Teamsters, UPTE, AFSCME and the Office of the President (UCOP) and is privy to confidential conversations and correspondence related to collective bargaining issues.

Apply By Date: 1/17/2025 at 11:59 pm - Interviews and recruiting process may occur at any time

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and / or equivalent experience / training
• Experience providing strong writing skills and experience writing, editing documents to respond on behalf of the Executive accurately using proper grammar, style and format.
• Demonstrated excellent experience scheduling, coordinating and managing multiple and complex electronic calendars, meetings, projects, and events with skill to reason and discern priorities when determining action.
• Past experience demonstrating strong communication and interpersonal skills to advise and communicate effectively, and present information clearly and concisely with all levels of staff in order to secure understanding and cooperation.
• Demonstrated experience using information and computing systems relative to various administrative functions such as travel (AggieTravel) procurement (Eclipsys) and MS Office applications. Experience preparing reports or spreadsheets, and knowledge of word processing and other business software.
• Experience working independently or as a team, quickly, accurately and efficiently in a fast-paced environment.
• Thorough understanding of the mission of UC Davis Health and sensitive nature of the Associate Chief Operating Officer. Proven strong political acumen and ability to successfully operate within a diverse, complex organization. Proven ability to apply high ethical standards to operational practices and decision making in order to ensure University policies and procedures are thoroughly communicated to provide context to leadership in the decision-making process.
• Advanced knowledge and experience in the use of Microsoft Suites, Windows, Adobe Acrobat and or similar systems/applications. Knowledge and demonstrated ability of computerized systems to perform automated procurement functions (Lawson), access financial data base programs (DaFIS, Kuali and EPSI), Information Systems (computer requests), travel (AggieTravel and Connexxus) or prepare reports or spreadsheets, and knowledge of word processing and other business software. Must possess a willingness to learn new technology and have the ability to quickly learn required applications to accomplish tasks.
• Excellent organization and ability to prioritize assignments; knowledge of priority setting strategies.
• Strong writing skills and experience writing, editing documents to respond on behalf of the Executive accurately using proper grammar, style and format.
• Excellent attention to detail and organizational skills in all areas of performance.
• Knowledge of dynamics of the organization, both operational and political, and must be resourceful and diplomatic in facilitating the completion of the Executive Director and Leadership goals.
• Strong skills in analyzing, researching, and compiling large amounts of data for preparing sound and relevant proposals/analyses.
• Strong communication and interpersonal skills to advise and communicate effectively, and present information clearly and concisely with all levels of staff in order to secure understanding and cooperation.
• Skills to work independently or as a team, quickly, accurately and efficiently in a fast-paced environment.
• Ability to remain flexible when working on projects that require adjusting to individual preferences. Ability to follow through with multiple commitments.
• Skills to be resourceful and diplomatic at all times, using discretion and maintaining confidentiality.
• Proven ability to handle highly sensitive and confidential issues that require independent judgment and discretion, managing strict confidentiality of sensitive, confidential and/or privileged information, data, and documents.
• Proven skills using strong interpersonal, customer service and communication skills to interact and communicate in person, over the telephone, through electronic email, etc. and to positively represent the Chief Experience Officer appropriately.
  
  

Key Responsibilities

• 80% - Analytical, Operational, Project Support
• 20% - Executive Support

Department Overview

The Hospital Operations and Professional Services department, led by the Associate Chief Operating Officer, encompasses a diverse range of essential operational functions that support the organization's infrastructure and daily activities. Key areas under management include Perioperative Services, Procurement, Distribution, and Parking, ensuring smooth supply chain and logistical support across the organization. Additionally, Food & Nutrition Services and Sustainability initiatives contribute to promoting health and environmental responsibility. Plant Operations & Maintenance (PO&M) and Emergency Management, ensure operational readiness and resilience in emergency situations. Critical safety functions such as Environmental Health & Safety, Protective Services Officers, and Fire Services emphasize the organization's commitment to maintaining a secure and compliant environment for all employees and visitors. This comprehensive scope ensures that vital operational and safety needs are met effectively and strategically

POSITION INFORMATION

• Salary or Pay Range: $2,593.87 - $4,616.86
• Salary Frequency: Biweekly
• Salary Grade: Grade 21
• UC Job Title: PROJECT POLICY ANL 3
• UC Job Code: 007398
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift Hours: 8 hours
• Location: North Addition Office Building (HSP002)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is 100% on-site
• This is not a H-1b Visa Opportunity

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks